Objectives

The primary objective is to develop a comprehensive, precinct-level planning framework for the Lambasi Precinct, a rural and coastal area in the Eastern Cape. The plan aims to guide integrated rural development, enhance tourism, agriculture, fisheries, and local economic opportunities, while aligning with municipal spatial strategies. It specifically targets reducing community inequalities, improving living standards, diversifying the local economy, and promoting equitable coastal land access and development.

Scope of Work

The appointed service provider will prepare a detailed Lambasi Precinct Development Plan over a strict six-month duration. The project follows a five-phase methodology:

• Phase 1: Project Inception – Confirm scope, review existing documentation, and establish a work programme.
• Phase 2: Planning – Conduct situational analysis, assess land use/demographics/environment, and draft policy, tourism, and economic motivation reports.
• Phase 3: Design and Development – Develop vision, transportation, environmental, public facility, and urban design frameworks, including 3D modelling.
• Phase 4: Consultation and Approval – Engage municipal departments, traditional leadership, ward committees, and the public; revise drafts based on feedback.
• Phase 5: Close-Out – Incorporate final comments, secure municipal approval, and hand over all documentation.

All deliverables must comply with national and provincial spatial planning legislation and be suitable for immediate municipal adoption.

Technical Requirements

• Adherence to a phased project management approach with monthly progress reports, variance analyses, and milestone tracking.
• Strict compliance with applicable legislation, including the Spatial Planning and Land Use Management Act (SPLUMA), Land Survey Act, and Sectional Titles Act.
• All produced documents become the exclusive property of the municipality, with copyright retained by the municipality.
• Payment is milestone-driven (30%, 30%, 20%, 10%, 10%), processed within thirty days of valid invoice submission.
• Budgets must be all-inclusive, covering VAT, workshop costs, professional fees, and disbursements.
• Standard General Conditions of Contract apply, including confidentiality obligations and performance security requirements upon award.
• Key personnel replacements are prohibited unless exceptional circumstances arise and receive formal written approval.

Skills Requirements

• Project Leader: Registered Professional Town Planner (SACPLAN) with a minimum of five years’ post-registration experience.
• Supporting Specialists: Professional Architect or Urban Designer (SACAP) and Professional GIS Specialist (SAGC), each requiring five years’ post-registration experience.
• Core Competencies: Demonstrated experience in precinct/spatial planning, urban design, land surveying, GIS mapping, and project management. Strong research, analytical, report-writing, and stakeholder engagement skills are mandatory.
• Multidisciplinary consulting firms or registered consortiums/joint ventures are eligible, provided all partners meet compliance, registration, and tax clearance requirements.

Key Technical & Procedural Notes

LUMS Maps Preparation: Creation of official zoning and land-use boundary maps aligned with municipal land-use management regulations.

80/20 Preference Point System: A procurement evaluation model where 80% of scoring is based on price competitiveness and 20% on socio-economic transformation goals (e.g., black youth, women, and disability ownership).

Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) submitted after contract award to protect the municipality against contractor default or non-performance.

MBD Forms: Standardised Municipal Bidding Document templates mandated for South African public sector procurement, ensuring legal, financial, and procedural compliance throughout the tender lifecycle.