Objectives

The primary objective of the tender is to establish a comprehensive and effective framework for the relocation of offices within the Eastern Cape and Western Cape regions. This includes ensuring safe handling of furniture and equipment, minimizing operational disruptions, and complying with health, safety, and environmental standards. The contract aims to facilitate office moves on an as-and-when-required basis over a 36-month period, supporting ongoing operational adjustments and property portfolio optimization.

Scope

The scope encompasses the provision of office relocation services across specified regions, including:

• Dismantling, moving, and reassembling furniture and equipment (desks, chairs, workstations, safes, etc.)
• Provision of suitable transportation and equipment/tools (e.g., trolleys, cranes, protective packaging)
• Handling of fragile and sensitive equipment (printers, PCs, fridges, etc.)
• Provision of storage facilities where required
• Movement of documents, files, and office assets between current and new sites
• Provision of PPE, uniforms, and safety measures for personnel involved
• Compliance with health, safety, and environmental standards throughout the process

The scope also includes specific activities such as site inspections, risk assessments, and the development of safety and environmental management plans.

Technical Requirements

The technical requirements specify that:

• The contractor must have necessary tools, equipment, and vehicles compliant with Eskom standards.
• Personnel involved must be trained, competent, and certified where applicable (e.g., drivers, riggers, safety officers).
• All equipment and tools must be inspected, maintained, and calibrated regularly, with records kept in the SHE plan.
• Proper PPE must be issued, used, and maintained by all personnel.
• Risk assessments must be conducted prior to work, with documented control measures in place.
• All activities must adhere to Eskom’s safety rules, environmental policies, and legal requirements.
• Work must be scheduled to minimize risks, with proper signage, barricading, and safety measures in place.
• Incident reporting, investigation, and corrective actions are mandatory and must be documented.
• Environmental management must include pollution control, waste management, spill response, and compliance with legislation.

Skills Requirements

The tender stipulates that:

• Personnel must possess relevant qualifications, certifications, and experience (e.g., safety officers, drivers, riggers).
• Key personnel such as supervisors and safety officers must have a minimum of 2-3 years’ experience and appropriate training (e.g., SAMTRAC, occupational health and safety courses).
• Contractors must demonstrate capability in logistics, equipment handling, risk management, and environmental compliance.
• All staff involved in the relocation must undergo site-specific safety and environmental induction.
• Contractors should provide a detailed SHE plan, including training matrices, competency records, and emergency response procedures.

Summary

The tender aims to select qualified contractors capable of executing office relocations efficiently, safely, and in compliance with Eskom’s environmental and safety standards. The scope covers all aspects of office move logistics, equipment handling, safety management, and environmental protection, supported by skilled personnel with appropriate certifications and experience.