Objectives

The primary objective of this tender is to appoint a Service Provider to facilitate strategic planning sessions for a period of 36 months, supporting the municipality in developing and implementing effective strategic plans aligned with current political, economic, social, and technological environments.

Scope

The scope includes:

• Appointment of a Service Provider for 36 months to facilitate strategic planning sessions.
• Responsibility of the facilitator to develop a suitable business model based on prevailing best practices and environment analysis.
• Review of current resolutions to inform the new strategic plan.
• Engagement with the task team and management, including framing sessions with the Municipal Manager.
• Provision of session reports and recommendations within fourteen (14) days after each session.
• Ensuring the facilitation process adheres to relevant health and safety legislation, including Machinery and Occupational Safety Act No.6 of 1983.

Technical Requirements

The technical requirements include:

• Appointment of a qualified facilitator with proven experience in strategic planning facilitation.
• Development of a facilitation methodology promoting active participation, collaboration, and stakeholder engagement.
• Provision of facilitation tools, techniques, and detailed session plans.
• Preparation of comprehensive session reports and actionable recommendations within 14 days.
• Compliance with health and safety standards during facilitation activities.
• Use of appropriate technology and equipment for effective facilitation.

Skills Requirements

The tenderer must demonstrate:

• Company experience in facilitating strategic planning sessions (minimum of 2 projects, with higher experience scoring more points).
• Key competence of the proposed facilitator, including relevant qualifications such as degrees in Developmental Studies, Urban and Regional Planning, Sociology, or Public Administration, with certification evidence.
• Methodology expertise, including active stakeholder engagement, logical approach to strategic planning, and use of facilitation tools.
• Ability to produce detailed reports and recommendations promptly.
• Understanding of health and safety legislation applicable to facilitation activities.
• Proven track record in managing similar projects within the public sector or municipal environment.