Objectives

The primary objective is to secure qualified service providers for the professional installation of one existing 1200 BTU air-conditioning unit at the Onderstepoort Veterinary Institute in Pretoria, ensuring compliant, safe, and efficient deployment within agreed timeframes.

Scope of Work

The scope covers the complete installation of the specified air-conditioning unit, including material supply and labour. Key deliverables include:

• Installation of one (1) 1200 BTU air-conditioning unit.
• Supply and fitting of copper pipes (1/4 inch and 3/8 inch specifications).
• Provision of DNLC/Wincell insulation tubes and UV-resistant fire insulation.
• Supply and connection of communication cable and power cable.
• Labour provision comprising four (4) hours of skilled artisan work and four (4) hours of assistant work.

Technical Requirements

Bidders must adhere to the following technical and administrative specifications:

• Submit a valid Refrigeration Trade Test certificate alongside documented proof of competency and proficiency in the refrigeration trade, including a comprehensive CV and reference letters.
• Clearly define the extent and duration of the warranty for all supplied goods and installed services.
• Specify the expected delivery and completion date within the quotation.
• All pricing must be quoted in South African Rand (ZAR) and must be fully inclusive of VAT, delivery, insurance, taxes, and ancillary costs.
• Quotations must state their validity period and be submitted on official company letterhead, duly signed.
• Complete and sign all mandatory Standard Bidding Document (SBD) forms, specifically SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form).
• Maintain active registration with the Central Supplier Database (CSD) and attach the full CSD report with the bid.
• Accept compliance with the National Treasury General Conditions of Contract and the applicable Supply Chain Management Code of Conduct.

Skills Requirements

Service providers must demonstrate verified expertise in refrigeration and HVAC installations. Required competencies include:

• Holding a nationally accredited Refrigeration Trade Test certificate.
• Proven hands-on experience in cutting, bending, and brazing copper piping, applying thermal insulation, and terminating electrical/communication cables.
• Ability to safely commission air-conditioning units according to manufacturer specifications and industry safety standards.
• Practical supervisory capability to coordinate artisan and assistant labour efficiently throughout the installation process.

Explanation of Unusual or Complicated Terms

80/20 Preference Point System: This procurement evaluation model allocates 80 points to the lowest acceptable price and 20 points to designated socio-economic transformation goals. Points are awarded based on verified claims for ownership by historically disadvantaged individuals (HDIs), women, youth, persons with disabilities (PwD), B-BBEE status levels 1–4, and SMME participation. Documentation must substantiate all claims.

CSD Registration: The Central Supplier Database is the official South African government platform for registering all entities wishing to transact with public sector organs. Active registration and a current CSD report are mandatory bid prerequisites.

SBD Forms: Standard Bidding Documents are statutory government forms designed to ensure transparency, accountability, and fair competition. SBD 4 requires bidders to declare conflicts of interest and related-party relationships, while SBD 6.1 is exclusively used to claim preference points for targeted economic groups.