Objectives

The primary objective is to appoint an experienced service provider to deliver professional language translation and editing services. The appointment supports the Land Bank’s operational and communication needs while advancing national socio-economic transformation goals through compliance with Broad-Based Black Economic Empowerment (B-BBEE) and preferential procurement frameworks.

Scope

The contract encompasses translation services between English and Afrikaans, alongside proofreading and editing of English documents. Services will be applied to various marketing and corporate communication collateral, including flyers, brochures, booklets, reports, social media content, media statements, and newsletters. Deliverables will be managed on a project-by-project basis over a fixed-term agreement. Pricing is structured per word count or module, with all associated costs required to be quoted upfront and inclusive of taxes, logistics, labor, and travel. The Bank reserves the right to selectively activate or deactivate specific modules during the contracting phase.

Technical Requirements

• Mandatory compliance documentation: detailed quotation, SARS Tax Compliance Status verification via the Central Supplier Database (CSD), fully completed SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim Form), and valid B-BBEE certification or sworn affidavit.
• Two-stage evaluation: initial screening for mandatory compliance, followed by scoring based on price (80 points) and specific B-BBEE goals (20 points) under the 80/20 Preferential Procurement Policy Framework Act system.
• Risk and due diligence assessments: financial viability analysis, verification of criminal/legal records, review of past performance history, reputational impact assessment, and confirmation against the Register of Tender Defaulters.
• Regulatory compliance: execution of a confidentiality agreement, FICA/KYC identity verification, and explicit consent for personal data processing under the Protection of Personal Information Act (POPIA).
• Pricing integrity: unusually low or high rates may trigger financial risk analysis; all costs must be comprehensively documented to prevent post-award adjustments.

Skills Requirements

While specific academic or certification prerequisites are not explicitly mandated, the tender requires a proven, experienced provider capable of delivering precise bilingual translation (English/Afrikaans) and professional English editing/proofreading. Service providers must demonstrate competency in adapting tone, terminology, and formatting for financial, agricultural, and corporate marketing contexts. Essential capabilities include strict adherence to confidentiality protocols, efficient project-based workflow management, capacity to meet tight turnaround times, and experience operating within highly regulated financial sector environments. Providers must also possess robust administrative systems to accurately complete compliance documentation, claim preference points, and fulfill contractual obligations without service disruption.

Explanation of Unusual or Complicated Terms

• SBD Forms: Standard South African National Treasury bidding templates. SBD 4 requires full disclosure of conflicts of interest and linked entities; SBD 6.1 is used to claim preference points based on B-BBEE status.
• 80/20 PPPFA System: A procurement scoring model where 80% of evaluation points are allocated to the lowest compliant price and 20% to specific socio-economic goals (primarily B-BBEE achievement levels).
• FICA/KYC: Financial Intelligence Centre Act and Know Your Customer requirements mandate anti-money laundering checks and identity verification for all contracted service providers.
• POPIA: The Protection of Personal Information Act governs the lawful collection, processing, and storage of personal data submitted during the bidding process.
• CSD Registration: The Central Supplier Database is the official government registry used to verify supplier legitimacy, tax compliance, and eligibility for public sector contracts.