Objectives

The primary objective of this tender is to engage a service provider to supply office accommodation that meets the operational requirements of the National Institute for the Humanities and Social Sciences (NIHSS). The lease will be for a period of three years, with the possibility of renewal, aiming to secure suitable, compliant, and functional office space within the Parktown area of Johannesburg.

Scope

The scope encompasses the provision of office space that includes lockable offices, meeting rooms, support facilities (such as ablution facilities, kitchens, storage, ICT server room), parking, security features, and amenities like libraries and breakout areas. The accommodation must adhere to detailed specifications regarding size, accessibility, safety, and technical standards. The selected premises should be ready for occupation by 1 April 2026 and must support the Institute’s operational and security needs, including provisions for persons with disabilities.

Additionally, bidders may propose greenfield projects (newly built) or existing grade B or higher buildings in good condition, with the possibility of constructing new facilities if operational and budget considerations permit.

Technical Requirements

• Location within Parktown, Johannesburg, with proof of availability of telecommunication lines (Telkom ADSL).
• Existing or new building with a minimum gross floor area of approximately 1700m², including specified lockable offices, meeting rooms, and support areas.
• Office spaces of specified sizes (e.g., lockable offices of 25m² and 12m², meeting rooms, library, lunch, and breakout areas).
• Facilities must be accessible to persons with disabilities and compliant with safety standards (fire detection, smoke detectors, security systems).
• Provision of adequate electrical infrastructure, including backup power (generator or UPS), lighting, and air conditioning.
• Security features such as CCTV, access control, security guards, and secure parking.
• Compliance with relevant certificates (Occupation Certificate, Accessibility Certificate, Air Conditioning Compliance, Fire Safety, Zoning).
• Availability of premises by 1 April 2026, with lease terms of five years, subject to renewal.
• Costing details including rent, operational costs, and incidental expenses, VAT inclusive.

Skills and Experience Requirements

• Proven experience in leasing or developing commercial or office property, with a track record of delivering compliant and functional office spaces.
• Demonstrated ability to meet technical specifications and safety standards.
• Capacity to provide detailed floor plans, building plans, and compliance documentation.
• Experience in managing property security, maintenance, and facilities management.
• Ability to deliver the project within the specified timeframe and budget constraints.
• Knowledge of local property regulations, zoning, and building codes.
• Financial stability evidenced by relevant financial documentation and compliance with tax and B-BBEE requirements.