Outsourcing of Service Provider for Rquest of Information for Hiring of the Venue to Host Industrial Lekgotla in Gauteng Province.

CPSC/RFI/098/2026

See details below or the tender documentation

2026-07-07 11:00

Venue Hire, Conference Facilities and Services

Centurion, Gauteng, Pretoria

Department of Defence

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Tender Number: CPSC/RFI/098/2026
Department: Defence
Tender Type: Request for Information
Province: Gauteng
Closing Date: Tuesday, 07 July 2026 - 11:00
Place where goods, works or services are required: 349 WITCH-HAZEL AVENUE, ECO-ORIGIN OFFICE PARK - CENTURION - PRETORIA - 0157
Special Conditions: FOR TECHNICAL INFORMATION CONTACT, CAPTAIN K.A. APHANE AT 012 649 6670
ENQUIRIES:
Contact Person: CAPTAIN M.G. MMEKWA
Email: [email protected]
Telephone number: 012-649-6642
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to solicit information from service providers regarding the hiring of a venue to host the Industrial Lekgotla in Gauteng Province. The Department of Defence aims to identify suitable service providers capable of providing venue facilities that meet specific requirements for hosting a large-scale government event.

Scope

The scope of the tender includes:

  • Providing a venue in Gauteng Province suitable for hosting the Industrial Lekgotla.
  • Accommodating approximately 300 delegates and 100 support staff, with provisions for over 400 vehicles.
  • Offering facilities such as a plenary venue for 350 persons, six breakaway rooms for 50 persons each, and dining facilities for various categories of attendees including ministers and delegates.
  • Equipping conference rooms with encrypted video conferencing capabilities for online interaction.
  • Ensuring security protocols are aligned with SAPS registration and approval, capable of hosting high-profile government delegations.

Technical Requirements

The technical specifications for the venue include:

  • Capacity to host 300 delegates and 100 support staff, with adequate parking arrangements.
  • A plenary hall with a capacity of at least 350 persons.
  • Six breakaway rooms capable of hosting 50 persons each, used simultaneously.
  • All conference facilities must support encrypted video conferencing for online audiences.
  • Security measures must meet SAPS standards and be capable of accommodating a delegation including the President and eighteen ministers.
  • Availability of parking, dining, and support services aligned with event requirements.

Skills Requirements

While the tender primarily focuses on venue provision, the following skills and capabilities are implicitly required from service providers:

  • Experience in hosting large-scale government or corporate events.
  • Technical expertise in setting up encrypted video conferencing facilities.
  • Security management skills to meet SAPS registration and approval standards.
  • Logistical capabilities for managing parking, transportation, and support services for a large number of delegates and vehicles.
  • Ability to coordinate catering and support services for high-profile attendees.
This summary is AI generated. Download the tender documents for all the information.

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