Tender Summary: Panel of Digital & Non-Digital Outdoor Advertisement

Objectives

• Enhance urban environments through innovative, safe, and aesthetically pleasing advertising infrastructure.
• Generate municipal revenue by attracting private and public sector advertisers to designated sites.
• Improve public amenities via the installation of street furniture, lighting, and informational structures.
• Ensure compliant, orderly erection and enforcement of outdoor signage in accordance with municipal bylaws and national legislation.
• Promote urban regeneration and create functional public spaces that balance commercial interests with community benefit.

Scope of Work

The successful bidder will be appointed for a 36-month panel to manage the full lifecycle of outdoor advertising infrastructure. Key deliverables include:

• Design & Installation: Conceptual design, manufacturing, erection, and commissioning of digital LED billboards, static billboards, bus shelters, benches, street poles, kiosks, and information panels.
• Operations & Maintenance: Routine and preventative maintenance, repairs, replacements, and decommissioning of all installed assets.
• Regulatory & Administrative Duties: Conducting feasibility assessments, facilitating stakeholder applications, submitting quarterly operational and revenue reports, and ensuring strict adherence to municipal bylaws, spatial planning acts, and road safety standards.
• Community & Municipal Support: Employing and training local labour for bylaw enforcement, conducting public awareness campaigns, providing free municipal notices on billboards, and contributing 10% of company earnings to the municipality.
• Project Planning: Submission of a draft project plan, detailed budget breakdown (staffing, hourly rates, estimated hours, and recoverable costs for travel/subsistence/printing), and commencement within 14 days of contract signing.

Technical Requirements

• Evaluation Threshold: Bidders must achieve a minimum of 70% on the functionality evaluation (out of 100 points) to qualify for financial scoring.
• Documentation & Compliance: Valid SARS tax clearance, Central Supplier Database (CSD) registration, VAT certificate (if applicable), proof of municipal rates clearance (not in arrears beyond 90 days), and signed standard municipal bidding declarations.
• Experience & Insurance: Certified proof of completed billboard/street advertisement projects for local municipalities, plus professional indemnity insurance (coverage tiers directly impact scoring).
• Team Qualifications: Documented academic qualifications for Construction/Civil Engineering and Electrical Engineering professionals, ranging from diplomas to postgraduate degrees.
• Professional Accreditation: Valid registration with the Engineering Council of South Africa (ECSA), which denotes formal professional recognition and legal authorization to practice engineering in the country.
• Procurement Scoring Model: The tender applies an 80/20 Preference Points System, weighting 80 points on price competitiveness and 20 points on specific socio-economic goals, primarily verified ownership by black South Africans.
• Contractual Obligations: Execution of a service level agreement, provision of performance security, adherence to standard general conditions of contract, warranty periods (12–18 months), and strict compliance with anti-collusion and anti-corruption provisions.

Skills Requirements

• Engineering & Technical Expertise: Proficiency in structural design, electrical systems integration, and manufacturing/installation of large-scale outdoor advertising media and street furniture.
• Regulatory & Policy Knowledge: In-depth understanding of municipal advertising bylaws, land use management acts, road traffic legislation, and environmental sustainability standards.
• Project & Financial Management: Capability to develop comprehensive methodology papers, draft project timelines, and produce accurate cost breakdowns including labor, travel, subsistence, and administrative recoverables.
• Stakeholder & Community Engagement: Strong communication skills for liaising with municipal departments, regulatory bodies, advertisers, and local communities, alongside experience in workforce development and policy enforcement training.
• Operational & Revenue Management: Ability to optimize billboard utilization for maximum revenue generation while maintaining high aesthetic, safety, and maintenance standards across diverse geographic locations.