Objectives

The primary objective of this tender is to procure a complete set of printer cartridges for operational use by the procuring entity. The acquisition seeks to secure reliable, specification-compliant consumables at competitive, fixed costs while advancing national transformation targets through a structured preferential procurement evaluation framework.

Scope

The scope encompasses the supply of four specific printer cartridges, with a quantity of one unit per line item:

• Black Cartridge (Reference: J3M71A)
• Cyan Cartridge (Reference: J3M68A)
• Magenta Cartridge (Reference: J3M69A)
• Yellow Cartridge (Reference: J3M70A)

Bidders must provide firm, all-inclusive pricing for the entire package. Line-item quotes must be submitted exclusive of Value-Added Tax (VAT), while the final grand total must incorporate VAT at the prevailing statutory rate. All pricing commitments must remain binding for a minimum of thirty days following the bid closing date.

Technical Requirements

Detailed engineering specifications are not explicitly outlined in the provided documentation; however, compliance is strictly governed by the designated reference numbers (J3M71A, J3M68A, J3M69A, J3M70A). Supplied cartridges must conform to the performance, compatibility, and quality standards associated with these part numbers. Deliverables must be brand-new, fully functional, and capable of operating correctly with standard printing equipment without requiring additional adapters, firmware updates, or specialized calibration procedures.

Skills Requirements

No specialized technical expertise, installation services, or after-sales maintenance capabilities are required. This is a direct supply contract for standard office consumables. Bidders are only expected to possess basic administrative competence for accurate form completion and logistical capability for timely delivery and handover of goods.

Notes on Unusual or Complicated Terms

Firm Prices: Bidders must quote fixed amounts that cannot be adjusted for inflation, currency volatility, or market shifts during the validity period. Any conditional, variable, or non-firm pricing will result in immediate disqualification.

Preferential Procurement (80/20 System): This is a statutory South African public procurement scoring mechanism. Eighty percent of evaluation points are allocated to the lowest acceptable price, while up to twenty points are reserved for specific transformation goals. Points are awarded based on verified equity ownership percentages held by Black individuals, women, youth (aged 14–35), and persons with disabilities. The calculation follows the formula: (Allocated Points × Percentage Ownership) ÷ 100. Substantiating documentation (e.g., CIPC registration, BBBEE certificates, sworn affidavits, or HPCSA-registered medical certificates) must accompany claims.

SBD Templates: SBD 3.1 is the mandatory Pricing Schedule for purchases, and SBD 6.1 is the standardized Preference Points Claim Form. Both are legally prescribed government templates that must be completed accurately to ensure bid validity.