Objectives

The primary objective is to procure and deliver specified electrical components alongside installation and compliance services for research and operational use at the Onderstepoort Veterinary Institute. The tender aims to ensure safe, compliant, and cost-effective execution of electrical infrastructure upgrades while aligning with national procurement legislation that promotes socio-economic transformation.

Scope

The procurement encompasses the supply, delivery, and installation of a defined range of electrical materials and associated labour services. The scope includes:

• Supply of distribution boards, circuit breakers, earth leakage units, twin-and-earth cables, power skirting, PVC trunking, industrial switches, glands, and plugs.
• Connection services for uninterruptible power supply (UPS) units.
• Provision of skilled technician and assistant labour hours, along with travel allowances.
• Issuance of a Certificate of Compliance following installation.

All items must be delivered according to the specified quantities and unit measurements outlined in the request for quotation.

Technical Requirements

• Quotations must be priced in South African Rand and must include VAT, delivery, insurance, taxes, and all other incidental costs.
• Bidders must state the validity period of their quotation and the expected delivery date.
• A clear warranty statement covering the supplied goods must be provided.
• Service providers must submit documented proof of relevant experience in similar electrical supply and installation projects.
• Compliance with the National Treasury General Conditions of Contract and the institution’s Supply Chain Management Code of Conduct is mandatory.
• Bidders must attach a complete Central Supplier Database (CSD) report and all required Standard Bidding Document (SBD) forms.
• Evaluation utilises an 80/20 preference point system: 80 points for price competitiveness and 20 points for specific socio-economic goals.

Skills Requirements

• Certified electricians or qualified technicians capable of performing safe electrical installations, connections, and testing.
• General assistants for site preparation, material handling, and support tasks.
• Competence to inspect, test, and issue a legally valid Certificate of Compliance upon completion of works.
• Demonstrated prior experience in institutional or research facility electrical projects.

Unusual or Complicated Terms

• Certificate of Compliance (COC): A statutory document confirming that electrical installations meet South African safety regulations. Only accredited professionals may issue this certificate after rigorous testing.
• 80/20 Preference Point System: An evaluation methodology where 80% of scoring is based on the lowest acceptable price, and 20% is awarded for meeting specific socio-economic targets, including ownership by historically disadvantaged individuals, women, youth, persons with disabilities, Broad-Based Black Economic Empowerment (B-BBEE) status, and Small, Medium and Micro Enterprise (SMME) promotion.
• Central Supplier Database (CSD): A national government registry for all suppliers. Bidders must submit their full CSD report to verify registration, tax compliance, and legal standing.
• Standard Bidding Document (SBD) Forms: Mandatory government-prescribed forms covering preference claims, company declarations, disclosure of controlling interests, and anti-collusion commitments. Failure to submit signed forms results in automatic disqualification.