Procurement of Site Storage for a Five-year Period.

SASSA:07-25-CS-WC

2026-01-20 10:00

Tender Closed on: 2026-01-30 11:00

https://tenderbulletins.co.za/tender-award/tender-award-procurement-of-site-storage-for-a-five-year-period/

Storage and Archiving

Cape Town, Western Cape

South African Social Security Agency

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South African Social Security Agency Tenders

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Tender Number: SASSA:07-25-CS-WC
Department: South African Social Security Agency
Tender Type: Request for Bid(Open-Tender)
Province: Western Cape
Closing Date: Friday, 30 January 2026 - 11:00
Place where goods, works or services are required: Adderly Street - Cape Town - Cape Town - 8000
Special Conditions: Refer to the TOR
ENQUIRIES:
Contact Person: Nandipha Mlonyeni
Email: [email protected]
Telephone number: 021-469-0401
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? NO
Briefing Date and Time: Tuesday, 20 January 2026 - 10:00
Briefing Venue: Cape Town Local Office Matadon Centre 62 Strand Street Cape Town 8000

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure off-site storage services for SASSA's records over a five-year period. The project aims to establish a secure, efficient, and compliant records management system that includes storage, retrieval, scanning/digital conversion, and destruction of physical records to ensure their safety, accessibility, and long-term preservation.

Scope

The scope of the project encompasses:

  • Initial Phase: Establishment of storage facilities, relocation of records, assets, and connectivity setup.
  • Ongoing Phase: Provision of secure off-site storage for approximately 4,000 boxes of files, with services including retrieval, movement tracking, and destruction of records as per NARSSA standards.
  • Maintenance Services: Ensuring records are traceable within 24 hours, with retrieval within 72 hours, and compliance with destruction protocols.
  • Destruction Services: Secure destruction of records with issuance of destruction certificates.

Technical Requirements

The technical requirements include:

  • Provision of secure off-site storage facilities meeting NARSSA standards.
  • Ability to trace and track records during storage, retrieval, and movement.
  • Efficient retrieval services at a box level for various projects.
  • Compliance with destruction protocols, including documentation and certification.
  • Digital conversion of records to suitable electronic formats for official use and long-term preservation.
  • Adherence to confidentiality, security, and data integrity standards.

Skills and Experience Requirements

The service provider must demonstrate:

  • Knowledge and experience in records management, including storage, retrieval, scanning, and destruction.
  • Capability to handle physical records securely and in compliance with relevant legislation.
  • Proven track record in managing records for government or similar institutions.
  • Ability to provide timely and accurate tracking, movement, and retrieval of records.
  • Competence in issuing destruction certificates and maintaining confidentiality.
  • Technical expertise in digital conversion and long-term electronic record preservation.
This summary is AI generated. Download the tender documents for all the information.

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