Tender Summary: Procurement Request for Fire Safety and Prevention Training for NDMC

Objectives

The primary objective is to procure professional training services to equip designated personnel within the National Disaster Management Centre (NDMC) and provincial disaster management structures with advanced competencies in fire safety, risk mitigation, regulatory compliance, and emergency investigation protocols.

Scope

The procurement encompasses the delivery of four specialised training modules, each designed for a maximum of 25 participants per cohort. Service providers may quote for one or multiple courses, contingent upon holding valid accreditation. The training modules include:

• Peace Officer Training: Delivered online.
• Fire Risk Assessment and Prevention Strategies: Delivered online.
• Detailed SANS 10400 Compliance: Delivered online.
• Fundamentals of Fire Investigation: Delivered in a physical classroom setting.

The physical course requires the provider to supply lunch and refreshments for attendees. All quotations must comprehensively cover training delivery, moderation fees (where applicable), certification costs, and administrative coordination. Course durations must strictly align with the stipulations of the appointed certifying body. Participants must meet minimum eligibility criteria established jointly by the NDMC and relevant Provincial Disaster Management Centres.

Technical Requirements

• Bidders must be formally accredited in fire safety and prevention training and demonstrate verifiable experience in delivering comparable programmes.
• Providers must possess the technical infrastructure and pedagogical capability to facilitate both virtual and in-person instructional environments.
• Financial submissions must clearly itemise costs for delivery, catering for physical sessions, moderation, and certification. A separate, detailed quotation is mandatory alongside the standard pricing schedule.
• All bidders must comply with national supply chain management regulations, including tax compliance verification, anti-collusion declarations, disclosure of state employee interests, and standardised bidding disclosures.
• Evaluation follows an 80/20 preference point system, allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals.

Skills Requirements

• Instructors must possess deep subject-matter expertise in fire investigation methodologies, building fire safety engineering, risk assessment frameworks, and peace officer operational protocols.
• Facilitators must demonstrate certified adult-learning capabilities, with proven proficiency in managing online learning management systems and conducting hands-on physical training exercises.
• The provider must maintain active, verified partnerships with a registered certification body authorised to issue legally recognised completion certificates upon successful candidate assessment.
• Administrative staff must be capable of coordinating participant registration, tracking attendance, managing catering logistics for physical sessions, and liaising with provincial disaster management offices.

Notes on Unusual or Complicated Terms

• SANS 10400: The South African National Standard governing fire safety regulations for architectural design, building construction, occupancy classifications, and evacuation planning. Training focuses on interpreting and applying these codes to prevent structural fire hazards and ensure legal compliance.
• 80/20 Preference Point System: A standard South African public procurement scoring mechanism where 80% of the evaluation weight is assigned to the lowest compliant bid price, and 20% is awarded based on socio-economic empowerment criteria such as black ownership, women-owned enterprises, youth participation, and disability inclusion.
• SBD Documentation: Standardised South African government bidding forms requiring statutory declarations regarding tax compliance, conflict of interest, collusive practices, company structure, and preference point claims. Failure to complete or falsify information results in automatic disqualification and potential legal action.