Provision of a Whatsapp Ai-enabled Omnichannel Communication Platform for Saqa, Including Implementation, Integration, and Support Services

RFQ2026-27-30 WhatsApp Business API Solution

See details below or the tender documentation

Tender Closed on: 2026-07-31 11:00

Computer Software Supply and License Management, ICT Hardware, Software And Network Support Services, Information and Communications Technology, Software Programming and Application Development

Gauteng, Pretoria

South African Qualifications Authority

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Tender Number: RFQ2026-27-30 WhatsApp Business API Solution
Department: The South African Qualifications Authority (SAQA)
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Friday, 31 July 2026 - 11:00
Place where goods, works or services are required: 189 Lunnon Road, Hillcrest Office Park - Hillcrest - Pretoria - 0083
Special Conditions: N/A
ENQUIRIES:
Contact Person: Phumudzo Silimela
Email: [email protected]
Telephone number: 012-431-5000
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure a WhatsApp AI-enabled omnichannel communication platform for SAQA that enhances service delivery, operational efficiency, and digital transformation. The solution aims to facilitate accessible, real-time interaction channels for stakeholders, automate routine inquiries, improve service turnaround times, and align with government digital transformation and compliance standards.

Scope

The scope of work includes:

  • Implementation of a fully configured WhatsApp Business API platform, including setting up and verifying a dedicated WhatsApp business number provided by SAQA.
  • Development of an AI-powered chatbot with natural language processing (NLP) capabilities for automated, intelligent interactions.
  • Integration with Microsoft Azure services and SAQA’s internal systems to support secure data exchange, real-time updates, and document management.
  • Automation of key workflows such as application submissions, status tracking, notifications, and document validation.
  • Provision of reporting and analytics tools, including dashboards for usage metrics, user interactions, and operational performance.
  • Ensuring compliance with legislative and regulatory requirements, notably POPIA and government ICT standards.
  • Training, ongoing support, maintenance, and system monitoring to ensure continuous, secure operation aligned with SAQA’s needs.

Technical Requirements

The technical specifications include:

  • Implementation of a WhatsApp Business API solution supporting omnichannel communication.
  • Development of an AI chatbot with NLP to respond to FAQs, guide users, and reduce manual workload.
  • Integration with Microsoft Azure and internal SAQA systems for secure, real-time data exchange and document handling.
  • Automation capabilities for application assistance, status updates, document validation, and escalation to human agents when needed.
  • Reporting and analytics dashboards for system usage, user interactions, and operational metrics.
  • Security measures to protect sensitive data and ensure compliance with POPIA and ICT standards.
  • System availability of at least 99% uptime, with defined service levels for message delivery, response times, incident management, and security.

Skills Requirements

The successful bidder must demonstrate:

  • Expertise in implementing WhatsApp Business API solutions and omnichannel communication platforms.
  • Proficiency in developing AI chatbots with NLP capabilities.
  • Experience with Microsoft Azure integration and secure data exchange protocols.
  • Knowledge of automation workflows for application processing and document management.
  • Ability to provide detailed reporting and analytics tools.
  • Understanding of relevant legislation such as POPIA and government ICT standards.
  • Capability to deliver training, ongoing support, and system maintenance.
  • Proven track record in delivering secure, compliant, and high-availability communication solutions within government or similar sectors.
This summary is AI generated. Download the tender documents for all the information.

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