Objectives

The primary objective is to lease corporate office accommodation for the merSETA Head Office. The contract aims to secure a functional, accessible, and legally compliant working environment that supports organizational operations throughout the SETA licence period, with an option to renew upon expiry.

Scope of Work

The tender invites landlords and property agencies to identify and provide suitable office premises meeting specific spatial, utility, and accessibility criteria. The selected property will be leased under a contract running until 31 March 2030, with physical occupation scheduled for 01 June 2027. Successful bidders will receive early access to complete mandatory renovations and installations prior to the official handover date.

Technical Requirements

• Location: Must fall within a 20km radius of the current merSETA offices at Metropolitan Park, Block C, Parktown, Johannesburg.
• Space: Usable office area between 2,500m² and 3,500m².
• Parking: Minimum of 170 designated bays, including accessible spaces for persons with disabilities.
• Utilities & Infrastructure: Backup power supply of at least 600KVA (generator or solar); water storage tank with a minimum capacity of 10,000 litres and adequate pressure for office use; reliable ICT infrastructure including fibre/microwave connectivity and cellular signal coverage.
• Compliance & Documentation: Valid Certificate of Occupancy, Electrical Certificate of Compliance (COC), Lift/Elevator safety certificates, proof of ownership (title deed or Ghost Conveyance report not older than three months), and full compliance with the Occupational Health and Safety Act (85 of 1993).
• Tenant Installation (TI) Works: All interior fitouts, modifications, and installations required to render the premises operational must be executed by the landlord prior to the occupation date.
• Maintenance & Accessibility: Landlord responsible for corrective and preventative maintenance of building systems; premises must be wheelchair-accessible and located within 1km of public transport and commercial amenities.

Skills & Experience Requirements

• Industry Experience: Demonstrated track record in managing corporate office accommodations or related property services, supported by a detailed company profile indicating years of operation.
• References: Multiple verifiable client references detailing past projects involving corporate office leasing or management between 2006 and present.
• Professional Accreditation: Registration or accreditation with a recognized industry body such as the South African Property Owners Association (SAPOA) or holding a Commercial Property Practitioner (CCPP) certificate.
• Administrative & Financial Compliance: Active Central Supplier Database (CSD) registration, SARS tax compliance, valid B-BBEE verification certificate or sworn affidavit, and properly authorized signatory documentation.
• Project Management Capability: Ability to coordinate pre-occupation renovations, manage utility installations, and maintain comprehensive service and compliance records throughout the contract period.

Notes on Unusual or Complicated Terms

• Ghost Conveyance Report: A legal substitute for a formal title deed, used when property transfer documentation is pending or unavailable. It confirms ownership and encumbrance status for procurement purposes.
• Tenant Installation (TI) Works: Real estate terminology referring to custom modifications or fitouts required to prepare a space for a specific tenant. In this tender, the landlord bears full financial and operational responsibility for executing these works before handover.
• SBD Forms: Standard Bidding Documents mandated by South African public procurement regulations. They capture mandatory compliance, bidder disclosure, conflict-of-interest declarations, and preference point claims.
• 80/20 Preference Point System: A procurement evaluation framework where 80 points are allocated to competitive pricing and 20 points to socio-economic transformation goals (e.g., black ownership, women/youth participation, disability inclusion).