Objectives

The primary objective of this tender is to engage municipal financial management experts who will provide targeted support to municipalities over a period of thirty-six (36) months. The goal is to assist municipalities in reducing audit findings related to weaknesses in financial governance, thereby enhancing financial accountability, compliance, and overall governance standards.

Scope

The scope of the tender encompasses the provision of professional services to support six (6) local municipalities in Gauteng, namely Mogale City, Merafong City, Randwest City, Midvaal, Lesedi, and Emfuleni. The services include:

• Developing and implementing internal controls to address financial governance weaknesses.
• Providing hands-on support in key areas such as:
• Supply Chain Management (SCM): addressing procurement irregularities, contract management, compliance with SCM regulations, and internal control implementation.
• Governance: assessing and improving accountability, governance structures, and policy development.
• Financial Management: enhancing financial reporting, preparing audit action plans, ensuring compliance, and supporting the preparation of financial statements.
• Project Management and Administration: planning, stakeholder engagement, monitoring, reporting, and skills transfer.

Technical Requirements

The technical requirements specify that bidders must demonstrate:

• Proven expertise and experience in conducting assessments, analysis, and providing advisory support to resolve audit findings related to financial governance weaknesses.
• Capability to develop and implement internal controls, policies, and procedures aligned with legislative and best practice standards.
• Experience in supporting municipalities with financial management, governance, and SCM processes.
• Ability to deliver the following key deliverables:
• Current state assessment (“As Is Report”).
• Detailed project implementation plan with timelines.
• Policies and Standard Operating Procedures (SOPs) for internal controls.
• Electronic templates for audit evidence recording and monitoring tools.
• Monthly and quarterly progress reports, including skills transfer and close-out documentation.

Additionally, bidders must meet minimum qualification and experience criteria, including relevant qualifications for project managers and team members, proven track record in municipal financial support projects, and capacity to undertake assessments and implement corrective measures effectively.