Objectives

The primary objective of this tender is to appoint a full project management service provider to deliver a turn-key solution for LGSETA's office relocation, including office accommodation, fit-out, and project management services. The aim is to facilitate a smooth transition to a new, modern, and compliant office space that meets LGSETA’s operational, strategic, and corporate identity requirements.

Scope

The scope encompasses:

• Provision of office accommodation of approximately 3500m² to 4000m² in Grade A (preferably green-rated) office space within a 30km radius of the current head office in Bedfordview.
• Negotiation, identification, and brokerage of suitable office premises.
• Full office fit-out, including partitioning, drywall installation, signage, branding, furniture, and other office equipment.
• Office relocation planning and execution, including IT infrastructure and equipment transfer.
• Project management services covering all phases from planning to post-occupancy, ensuring legal and regulatory compliance.
• Preparation of layout plans, relocation methodology, and impact assessments.
• Provision of legal and regulatory compliance, including occupational health & safety, SACPCMP registration, and insurance requirements.

Technical Requirements

The technical requirements include:

• Identification and leasing of suitable Grade A office premises with parking and accessibility features.
• Design and implementation of office fit-out aligned with LGSETA’s corporate identity and approved layouts.
• Relocation of IT infrastructure, including servers, UPS, and related equipment, with minimal disruption.
• Compliance with occupational health & safety standards, fire safety, security, and building regulations.
• Provision of signage, branding, and customizable office space.
• Preparation of detailed project plans, timelines, and risk management strategies.
• Legal and regulatory adherence, including occupational health & safety, SACPCMP registration, and insurance coverage.

Skills Requirements

The successful bidder must demonstrate:

• Full project management capacity with experience in office relocation, fit-out, and accommodation projects.
• Proven track record in delivering similar turn-key projects within scope, time, and budget.
• Technical expertise in office design, construction, and infrastructure relocation.
• Legal and regulatory compliance knowledge, including occupational health & safety standards and relevant professional registrations (e.g., SACPCMP, SACAP).
• Strong coordination and communication skills to manage stakeholders, contractors, and LGSETA’s internal teams.
• Financial management skills to prepare and manage budgets, cost estimates, and payment schedules.
• Ability to prepare comprehensive project documentation, including layout plans, relocation methodologies, and risk assessments.