Objectives

The primary objective is to procure high-quality corporate clothing for the Office of the Deputy-Director-General: Corporate Management at the Department of Tourism. The procurement seeks to secure durable, professionally branded apparel while adhering to national public procurement legislation and transformational procurement targets.

Scope

The tender covers the supply of multiple corporate garment categories, including:

• Men’s and ladies’ plain 100% cotton formal shirts (long sleeve)
• Mens and ladies two-tone farmer-style shirts (short and long sleeve)
• Men’s and ladies’ golf shirts
• Mens and ladies fully padded jackets
• Mens and ladies cotton jersey long-sleeve sweaters
• Ladies’ cargo pants

Quantities are specified per item, with delivery scheduled for August/September 2026. All items require custom embroidery branding using the department’s logo. Suppliers must provide physical samples at their own cost before final orders are placed, and all production must align with the approved scope.

Technical Requirements

Bidders must comply with detailed product specifications, including exact fabric compositions, weights, colours, sizes, and functional features such as moisture-wicking, anti-bacterial finishes, wind resistance, and water repellency. Construction requirements specify collar styles, placket types, pocket configurations, lining materials, and hem treatments. Branding must be executed via embroidery, with tone-on-tone or full-colour application as designated per item. Suppliers are responsible for generating digital artwork and physical swatches for departmental approval prior to manufacturing. Additional technical obligations include completing all mandatory Standard Bidding Document forms, indicating pricing validity periods, specifying delivery timelines in days from order issuance, and ensuring all goods conform to official purchase orders. Non-compliant deliveries will be returned at the supplier’s expense.

Skills Requirements

No explicit technical certifications are mandated, but suppliers must demonstrate proven capability in sourcing, manufacturing, or supplying specialised corporate apparel. Required competencies include proficiency in garment construction and quality assurance, expertise in textile embroidery and branding processes, ability to produce accurate pre-production samples, and capacity to manage logistics for timely bulk delivery. Suppliers must also possess administrative competence to navigate South African public sector procurement compliance, including tax verification, Central Supplier Database registration, and B-BBEE documentation submission.

Unusual or Complicated Terms

80/20 Preference Point System: Evaluations allocate 80 points to price competitiveness and 20 points to specific socio-economic goals. Points are awarded for women ownership (max 6), black ownership (max 12), and SMME status (max 2), calculated based on verified equity participation by actively involved owners.

HDI (Historically Disadvantaged Individuals): Legally defined under South African procurement policy as citizens excluded from voting prior to the 1993 interim constitution, women, or persons with permanent disabilities.

EME/QSE Classification: Refers to Exempted Micro Enterprises and Qualifying Small Enterprises, categorised by annual revenue thresholds. Verification requires valid B-BBEE affidavits or accredited certificates.

Pre-Production Sample & Artwork Approval: Suppliers must bear the cost of producing physical samples and digital embroidery swatches for departmental sign-off before any bulk manufacturing occurs, ensuring brand consistency and quality control.