Objectives

The primary objective is to secure competitive quotations for the supply, subscription, and ongoing support of Autodesk software licenses. This initiative aims to enable standardized digital workflows, enhance cross-unit collaboration, centralize license management, ensure software compliance, and maintain operational continuity for PRASA’s Group Capital division, particularly in engineering and infrastructure delivery.

Scope of Work

Successful bidders must deliver a comprehensive package covering licensing, support, and advisory services over a 24-month period. Key deliverables include:

• Providing a cost-effective annual quotation for 23 new Autodesk subscription licenses, clearly separated by year.
• Supplying licenses matching the specific software outlined in the Bill of Quantities annexure.
• Offering technical advice, rapid fault resolution, and dedicated user support for Autodesk-related queries.
• Delivering installation and usage documentation, along with proactive communication regarding software updates, roadmaps, feature upgrades, and licensing structure changes from the original equipment manufacturer (OEM).
• Establishing a clear multi-level escalation process with designated contact points for all support tiers.

Technical Requirements

Bidders must meet strict compliance and performance criteria:

• Supply exactly twenty-three (23) Autodesk subscription licenses as specified.
• Maintain a valid 24-month contract term with annual payment structures.
• Hold current OEM certification authorizing the sale and support of Autodesk software.
• Submit two verified client reference letters (dated within three years) demonstrating prior Autodesk license sales and support provision.
• Fulfill mandatory administrative and substantive compliance, including a valid SANAS-issued B-BBEE certificate or QSE/EME affidavit, Central Supplier Database (CSD) registration, SARS Tax Clearance Certificate or PIN, company registration documents, and director identification copies. Joint ventures or consortia must provide relevant agreements and consolidated B-BBEE documentation.
• Pricing will be evaluated using a structured scoring model allocating 80 points to price and 20 points to socio-economic preference goals.

Skills Requirements

While not explicitly itemized, the tender implicitly requires:

• Proficiency in Autodesk software licensing models, subscription management, and enterprise deployment.
• Strong technical troubleshooting capabilities and experience delivering tiered customer support and helpdesk services.
• Ability to interpret and communicate OEM product roadmaps, update cycles, and licensing policy shifts.
• Familiarity with South African public procurement compliance frameworks, including B-BBEE verification, CSD registration protocols, and tax clearance procedures.
• Project coordination skills to manage annual billing cycles, license provisioning, and stakeholder communications over the contract duration.

Key Terms and Concepts

80/20 Preference Point System: A South African procurement scoring methodology where 80 points are awarded based on price competitiveness (calculated against the lowest acceptable bid using a standard formula) and 20 points are allocated for socio-economic transformation goals, such as black women/youth ownership, disability inclusion, and B-BBEE status.

OEM Partnership Certification: Official authorization from Autodesk confirming the supplier’s legal right to resell licenses and provide authorized technical support, ensuring vendor compliance and service quality.

CSD Registration: Mandatory enrollment in the South African government’s Central Supplier Database, which serves as the official registry for all state procurement suppliers.

B-BBEE: Broad-Based Black Economic Empowerment, a national policy framework assessing supplier contribution to economic transformation, verified through accredited certificates or sworn affidavits for smaller enterprises.