Objectives

The primary objective of this tender is to procure integrated logistical and handling services for the National Youth Development Agency (NYDA) Tshwane office. The agency seeks a qualified service provider to safely disassemble, reassemble, transport, and temporarily store office furniture and equipment to support internal office restructuring or maintenance operations.

Scope of Work

• Disassemble and reassemble a specified inventory of office assets located at the Middestad Mall, Pretoria CBD.
• Transport all items securely using appropriate vehicles and handling equipment.
• Provide secure, supervised storage for a fixed three-month period (1 November 2026 to 31 January 2027).
• Manage and track the following items: 94 chairs, 16 desks, 15 filing cabinets/credenzas, 77 tables, 4 benches/sofas, 3 water dispensers, 1 tender box, 1 fridge, 1 microwave, 2 round tables, 2 boardroom tables, and 150 miscellaneous boxes containing training materials and crockery.
• Ensure all activities comply with NYDA operational protocols and South African public procurement legislation.

Technical Requirements

• Submission of a completed pricing schedule detailing unit and total costs, both excluding and including VAT.
• Mandatory administrative compliance, including Central Supplier Database (CSD) registration, SARS tax clearance verification, and valid B-BBEE documentation where applicable.
• Demonstrated capacity to handle fragile, electronic, and heavy office equipment without damage.
• Implementation of a documented chain-of-custody and inventory tracking system throughout disassembly, transit, storage, and redistribution.
• Strict adherence to the prohibition against outsourcing contract execution to entities owned or controlled by current South African state employees.

Skills Requirements

• Trained technicians experienced in the systematic dismantling and reconfiguration of modular office furniture, preserving structural integrity and finishes.
• Logistics coordinators capable of route planning, load securing, and compliance with municipal transport regulations.
• Warehouse management expertise, including climate-appropriate storage protocols, regular inventory audits, and damage prevention measures.
• Familiarity with public-sector supply chain management standards, health and safety regulations, and audit-ready record keeping.

Clarification of Key Terms

• 80/20 Preference Point System: The evaluation framework allocates 80 points to competitive pricing and 20 points to designated socioeconomic objectives. This ensures cost-effectiveness while promoting transformation.
• Specific Goals: Additional preference points are awarded to enterprises that qualify as youth-owned, women-owned, or owned by persons with disabilities, in line with the Preferential Procurement Regulations of 2022. Proof of ownership must be submitted with the bid.
• State Employee Ownership Restriction: The successful bidder is explicitly forbidden from subcontracting or delegating any portion of the contract to businesses controlled by individuals currently employed by the government. Violation triggers immediate disqualification and contract cancellation.
• Fixed-Term Storage Requirement: The three-month storage mandate requires a dedicated, secure facility capable of protecting mixed commercial goods against theft, environmental damage, and unauthorized access. Costs must be bundled into the quoted rate without hidden daily or monthly surcharges.