Request for Quotation for Outdoor Led Screen Digital Billboard

HO/ ICT/ 10368772 / 05 /2026

2026-06-02 10:00

Tender Closed on: 2026-06-17 10:00

Advertising, Marketing and Media Buying, Signage, Street Signs, Outdoor Advertising and Billboards

Gauteng, Johannesburg

Passenger Rail Agency of South Africa

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Passenger Rail Agency of South Africa Tenders

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Tender Number: HO/ ICT/ 10368772 / 05 /2026
Department: Passenger Rail Agency of South Africa
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Wednesday, 17 June 2026 - 10:00
Place where goods, works or services are required: 30 Wolmarans Street, - Braamfontein - Johannesburg - 2001
Special Conditions: Only Bidders that have attended the briefing session will be further considered.
ENQUIRIES:
Contact Person: Annah Hlaele
Email: [email protected]
Telephone number: 012-748-7528
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? Yes
Briefing Date and Time: Tuesday, 02 June 2026 - 10:00
Briefing Venue: 30 Wolmarans Street, Braamfontein

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure the supply, installation, and support of a 2-sided outdoor digital billboard (LED screen) at Umjantshi House in Braamfontein. The project aims to enable PRASA to disseminate critical performance information internally and externally, as well as facilitate advertising for PRASA and third-party services.

Scope

The scope includes:

  • Supply and installation of two outdoor LED screens measuring 3m x 2m each at Umjantshi House, Braamfontein.
  • Construction of a robust structure with a 3m ground clearance to support the screens, designed to withstand outdoor elements.
  • Technical and creative management of digital outdoor advertising content, including uploading, formatting, scheduling, and playback.
  • Provision of support, maintenance, and licensing over a 36-month period post-installation.
  • Installation to be completed within 12 weeks of receiving the Purchase Order.
  • Additional services include user training, content management, and ongoing technical support.

Technical Requirements

The proposed solution must meet the following minimum technical specifications:

  • Pixel pitch: P6.67
  • Lamp type: SMD
  • Screen size: 3m x 2m
  • Pixel density: 22,478 pixels/m2
  • Lifetime: ≥ 100,000 hours at 70% brightness
  • Brightness: ≥ 7500 cd/m2
  • Refresh rate: ≥ 3840Hz
  • Viewing angle: Horizontal and Vertical ≥ 140°
  • Weather resistance: IP65 or higher
  • Control system capable of remote content publishing, scheduling, real-time scaling, color calibration, and sensor integration (brightness, temperature, humidity)
  • Connectivity: Wi-Fi and 4G/5G support
  • Warranty: 36 months on hardware and software, including support and maintenance
  • Additional licenses: 5 DC Media On-Prem licenses over 36 months

Skills Requirements

The bidder must demonstrate:

  • Capacity to install the billboard within 12 weeks of PO issuance, supported by a detailed project plan.
  • Experience in installing outdoor digital billboards, with evidence such as reference letters and project details.
  • Technical expertise in LED technology, including supply and support of compliant products from OEMs, supported by certification or OEM confirmation.
  • Provision of a certified registered electrical contractor with a valid Certificate of Compliance (CoC) for electrical safety standards.
  • Capability to provide ongoing support, maintenance, and user training for the installed systems.
  • Ability to supply detailed design documents, safety files, electrical work certifications, and compliance with municipal and road safety standards.
  • Provision of a rate per hour for digital content management services, to be used on an as-needed basis.
This summary is AI generated. Download the tender documents for all the information.

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