Tender Summary: RFQ NB43/2026 – Laptop Bags

Objectives

The primary objective is to procure a specified quantity of laptop bags, backpacks, and briefcases for the Department of Tourism. The tender seeks to secure competitive commercial pricing while advancing national transformation goals through structured preferential procurement scoring.

Scope

The scope covers the supply and delivery of eight distinct laptop accessory items, each identified by specific model names and Stock Keeping Units (SKUs). Required quantities range from one to three units per item. The contract includes standard government delivery protocols, requiring official purchase order references, delivery notes, or invoices upon handover. Non-compliant or incorrectly delivered goods may be returned at the supplier’s expense.

Technical Requirements

• Suppliers must deliver goods that exactly match the described models, SKUs, and quantities.
• Pricing must cover the full scope of work, with clear breakdowns for amounts excluding VAT, applicable 15% VAT (if registered), and grand totals.
• Bidders must state the quotation validity period (in days post-closing) and the planned delivery timeframe (in days from order issuance).
• All submissions must include completed Standard Bid Document (SBD) forms, signed authorisation declarations, and mandatory annexures proving compliance and ownership demographics.

Skills Requirements

No specialised technical, engineering, or professional skills are mandated. The requirement is strictly for the commercial supply of off-the-shelf retail goods. However, suppliers must possess adequate administrative and logistical capacity to accurately complete mandatory compliance documentation, manage inventory fulfilment, coordinate timely deliveries, and adhere to public sector contracting standards.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African public procurement evaluation method where 80 points are awarded based on price competitiveness (lowest acceptable tender scores 80, others score pro-rata), and up to 20 points are allocated for specific socio-economic goals: women ownership (max 6 points), black ownership (max 12 points), and SMME status (max 2 points). Points are calculated based on verified equity percentages and enterprise classification.
• Tax Compliance Status (TCS) & Central Supplier Database (CSD): Mandatory verification mechanisms administered by the South African Revenue Service (SARS) and National Treasury. Bidders must submit a unique TCS PIN or a valid CSD registration number to prove active tax compliance. This ensures only legally compliant entities can participate or receive payment.
• Historically Disadvantaged Individuals (HDI) & B-BBEE Classifications: The tender applies Broad-Based Black Economic Empowerment criteria. HDI refers to citizens disadvantaged by apartheid-era policies. Enterprises are classified as Exempted Micro Enterprises (EMEs) if annual revenue is ≤ R10 million, or Qualifying Small Enterprises (QSEs) if revenue falls between R10–R50 million. Claiming preference points requires submitting sworn affidavits, CIPC registration proofs, share certificates, and certified ID copies of qualifying owners.