Tender Summary

Objectives

The primary objective is to procure a qualified supplier to design and place an abridged recruitment advertisement in The Sunday Times, facilitating the Department of Tourism’s workforce acquisition and human resource management processes.

Scope

• Design and placement of one (1) abridged recruitment advertisement.
• Format specifications: 8x3 inches, black and white.
• Provision of a complete financial offer covering design, production, and media placement.
• Delivery of the published advertisement within an agreed timeframe following order issuance.
• Submission of all mandatory compliance, disclosure, and preference-point documentation alongside the quotation.

Technical Requirements

• Bid Submission Protocol: Completed RFQ forms, Standard Bid Document (SBD4) disclosure form, and all annexures must be delivered by the stipulated closing date and time. Late bids are automatically disqualified.
• Tax & Supplier Registration: Valid Tax Compliance Status (TCS) PIN or certificate, or Central Supplier Database (CSD) number. Consortium or joint venture participants must submit separate TCS/CSD credentials.
• Ownership Verification: Certified proof of equity ownership by women and black people, supported by company registration documents, share certificates, and certified identity documents.
• B-BBEE Compliance: A valid sworn affidavit (issued within 12 months) for Exempted Micro Enterprises (EMEs) or Qualifying Small Enterprises (QSEs). Joint ventures require a consolidated certificate from an accredited verification agency.
• Evaluation Framework: Bids are scored using an 80/20 preferential system (80 points for price, 20 points for specific goals). Price points are calculated pro-rata against the lowest acceptable tender.
• Operational Declarations: Bidders must specify the price quotation validity period (in days) and the planned delivery period from order issuance.
• Data Privacy: Explicit consent required for the department to process, further process, and potentially publish submitted personal information in compliance with POPIA.

Skills Requirements

The tender document does not explicitly list technical or professional skill requirements. However, based on the scope of work, bidders must demonstrate proven capability in:

• Print media graphic design and editorial layout preparation.
• Media buying, negotiation, and guaranteed placement in national publications.
• Adherence to South African advertising standards and public procurement compliance frameworks.
• Administrative proficiency in managing statutory documentation, deadlines, and reporting obligations.

Unusual or Complicated Terms

• 80/20 Preference Point System: A government procurement scoring model where 80% of evaluation points are awarded for competitive pricing, and 20% are allocated to socio-economic transformation goals (women ownership, black ownership, and SMME status).
• HDI (Historically Disadvantaged Individual): A statutory definition covering South African citizens disenfranchised under apartheid-era constitutions, including women and persons with disabilities, used to determine eligibility for preference points.
• EME/QSE Classifications: Revenue-based enterprise categories (≤R10 million for EMEs; R10–R50 million for QSEs) that qualify for additional procurement points under Broad-Based Black Economic Empowerment (B-BBEE) guidelines.
• SBD4 Disclosure Form: A mandatory transparency document requiring full declaration of director/shareholder relationships, organ-of-state employment, and potential conflicts of interest. Undisclosed linked entities result in immediate disqualification.