Objectives

The primary objective of this tender is to procure a comprehensive range of standard office stationery supplies for the Department of Tourism. The procurement process aims to secure competitive pricing while advancing national socio-economic transformation goals through structured preferential procurement policies aligned with South African public finance legislation.

Scope

The scope covers the supply and timely delivery of thirty-three distinct stationery line items. These include paper clips, foldback clips, adhesive notes, highlighters, plastic sheets, heavy-duty hole punchers, staplers, staple removers, whiteboard tiles and cleaning kits, gel ink pens, whiteboard markers, assorted staples, rubber bands, fingerettes, scissors, rulers, packaging tapes, laminating pouches, and USB flash drives. Each item has a fixed quantity requirement. Bidders must quote for the entire scope; partial quotations may result in disqualification. Successful suppliers must deliver goods against official purchase orders within the timeframe declared during bidding, with non-compliant deliveries subject to return at the supplier's expense.

Technical Requirements

• Submission of fully completed Standard Bidding Document (SBD) forms, including mandatory disclosure and pricing schedules.
• Valid Tax Compliance Status (TCS) PIN issued by SARS or a registered Central Supplier Database (CSD) number.
• Proof of enterprise registration, certified identity documents for directors/shareholders, and demographic ownership evidence.
• Broad-Based Black Economic Empowerment (B-BBEE) documentation, such as a sworn affidavit for micro/small enterprises or an accredited certificate for joint ventures.
• Pricing must remain valid for a specified period post-closing and must encompass all listed items and applicable taxes.
• Compliance with the General Conditions of Contract (GCC 2010) and the Preferential Procurement Policy Framework Act (PPPFA).
• Evaluation utilizes an 80/20 preference point system, weighting price heavily while reserving points for designated socio-economic categories.

Skills Requirements

No specialized technical certifications or trade qualifications are mandated. However, bidders must demonstrate strong administrative and logistical competencies, including accurate order processing, inventory management, reliable last-mile delivery coordination, and meticulous documentation handling. Suppliers must possess the internal capacity to compile complex compliance packages, verify tax statuses, track demographic shareholding structures, and maintain audit-ready records throughout the contract lifecycle.

Key Terms & Definitions

80/20 Preference Point System: A scoring methodology where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals. Points for goals are distributed as follows: up to six for women-owned enterprises, up to twelve for historically disadvantaged black individuals, and up to two for qualifying small or micro enterprises.

HDI (Historically Disadvantaged Individual): A South African citizen who was denied voting rights under apartheid-era constitutional frameworks prior to 1994.

QSE/EME: Qualifying Small Enterprise (annual turnover between R10 million and R50 million) and Exempted Micro Enterprise (annual turnover of R10 million or less). Both classifications qualify for preferential scoring when supported by valid B-BBEE documentation.

CSD & SBD Forms: The Central Supplier Database is the national repository for all government-registered vendors. SBD forms are standardized compliance questionnaires used to verify tax standing, disclose conflicts of interest, and confirm demographic ownership percentages.

GCC 2010: General Conditions of Contract published by National Treasury, establishing standard legal, operational, and dispute-resolution terms for state procurement agreements.

POPIA Compliance: Adherence to the Protection of Personal Information Act, ensuring that all bidder-provided personal and corporate data is processed confidentially, used solely for procurement purposes, and safeguarded against unauthorized disclosure.