Tender Summary: Supply and Delivery of Printer

Objectives

The primary objective of this tender is to procure and deliver a printer to the Xhariep District Municipality. The municipality invites prospective suppliers to submit quotations for the supply of this equipment in compliance with Chapter 2 of its Supply Chain Management policy.

Scope of Work

• Supply and Delivery: Provision of a printer meeting the specifications outlined in the attached documentation.
• Delivery Point: Xhariep District Municipality premises.
• Price Validity: All quoted prices must remain valid for ninety (90) days from the closing date.
• VAT: Prices must be inclusive of Value Added Tax (VAT) where applicable.

Technical Requirements

Bidders must satisfy the following technical and administrative conditions:

• Product Specifications: Detailed technical requirements for the printer are provided in the attached specifications. Offers must conform to these standards.
• Mandatory Documentation: The quotation package must include:
• Proof of registration in the Central Supplier Database (CSD).
• Tax Status Pin.
• Completed and signed MBD Form 4.
• Completed and signed MBD Form 6.1.
• Document Integrity: No correction fluid may be used on any documents. Quotations with incomplete or unsigned mandatory forms will be rejected.
• Submission Method: Quotations must be physically deposited in the designated tender box at the Municipality. Submissions via email or fax are not accepted.
• Closing Date and Time: 16 September 2026 at 12:00.

Skills and Qualification Requirements

Suppliers must demonstrate the following capabilities and compliance status:

• Database Registration: Active and compliant registration in the Central Supplier Database (CSD).
• Tax Compliance: Possession of a valid Tax Status Pin.
• Administrative Proficiency: Ability to accurately complete and sign all mandatory bid forms without errors necessitating correction fluid.
• Independence: The supplier must not be a person currently in the service of the state.
• Preference Eligibility: Suppliers may qualify for additional evaluation points based on specific socio-economic goals, including locality and black ownership.

Evaluation Criteria

The successful supplier will be selected using the 80/20 preference points system:

• Price: 80 points allocated based on price competitiveness.
• Specific Goals: 20 points allocated based on:
• Locality: Preference for suppliers operating within the local area.
• Black Ownership: Preference for businesses owned by black individuals.
• Total Score: 100 points maximum. The lowest price does not guarantee acceptance; the supplier with the highest total points will be awarded.

Definitions and Explanations

80/20 Preference Points System

A standard public procurement evaluation method where 80% of the score is determined by price and 20% by specific socio-economic goals. This balances cost efficiency with transformation objectives.

CSD (Central Supplier Database)

The official national registry managed by the National Treasury. Suppliers must register here to conduct business with government entities, ensuring basic verification and tax compliance.

MBD Forms

Mandatory Bid Documents prescribed by government regulations. MBD4 typically addresses declarations of interest and conflicts, while MBD 6.1 involves statutory certifications required for bidding.

Specific Goals

Criteria used to award preference points. "Locality" supports regional economic development, while "Black Ownership" promotes economic transformation for historically disadvantaged groups.

Additional Conditions

• The Municipality reserves the right not to make an award to any bidder.
• Determination of the successful supplier will occur after the closing date and time.