Objectives

The primary objective of this procurement is to secure comprehensive broadcasting and promotional services to publicise the South Africa Investment Summit (SATIS). The Department of Tourism aims to acquire a live radio outside broadcast, integrated digital marketing, and targeted promotional content to maximise national and international visibility for the summit.

Scope of Work

• One SA FM Outside Broadcast event scheduled for 01 October 2026 at the Four Seasons Westcliff, Johannesburg.
• Broadcast duration comprising three hours for the main outside broadcast and a maximum of one hour for a live link.
• Promotional deliverables including thirty-second pre-promotions aired over one week, three five-minute interviews conducted during the broadcast, and thirty-second live mentions promoted over one week.
• A digital marketing package encompassing social media posts, dedicated web pages, banners, and fifteen-second pre-roll promotions for audio streaming platforms.
• Bidders must submit a complete financial quotation covering all specified elements; partial quotes will result in disqualification.

Technical Requirements

While detailed engineering specifications are not provided, bidders must demonstrate the capability to deliver professional-grade radio broadcasting and digital content distribution. This requires access to mobile broadcasting units, reliable transmission infrastructure for live audio streaming, and the technical capacity to produce and distribute short-form audio/video assets for digital platforms. All deliverables must comply with national broadcasting standards and integrate seamlessly with the specified advertising package.

Skills Requirements

The successful bidder must possess proven expertise in live event broadcasting, radio production, and digital content creation. Essential competencies include live audio mixing, remote broadcasting operations, interview facilitation, social media campaign management, and digital ad deployment. Experience coordinating with national broadcasters and managing multi-platform promotional rollouts is strongly preferred.

Key Terms and Conditions

80/20 Preference Point System: Evaluations allocate eighty points for price competitiveness and twenty points for designated socioeconomic goals. Specific goal points are distributed as follows: up to six points for women-owned enterprises, up to twelve points for Historically Disadvantaged Individuals (HDI), and up to two points for qualifying small or micro enterprises. HDI refers to South African citizens who lacked voting rights prior to the interim constitution, women, or persons with disabilities. Points are calculated proportionally based on verified equity ownership percentages.

Deadlock Resolution: If multiple bidders achieve identical total scores, the contract will be awarded to the bidder with the highest specific goals score. If scores remain equal across all criteria, the award will be determined by a random draw.

Compliance Mandates: Bidders must submit valid Tax Compliance Status PINs, Central Supplier Database registrations, and certified proof of ownership or B-BBEE status. Failure to provide complete documentation may result in zero preference points or outright disqualification. The evaluation strictly adheres to the Preferential Procurement Policy Framework Act, requiring transparent disclosure of directorships, shareholder structures, and state employment relationships.