Objectives

The primary objective is to procure standard office stationery supplies at competitive prices while ensuring strict compliance with South Africa’s national preferential procurement framework. The tender balances cost efficiency with socio-economic transformation by incentivizing bids from enterprises that demonstrate equitable demographic ownership.

Scope

The scope covers the supply and delivery of nine specified stationery items in fixed quantities. Bidders must provide comprehensive pricing for all line items and submit a fully completed Standard Bidding Document (SBD 6.1) to claim preference points. The scope additionally requires bidders to compile and attach certified supporting documentation to validate any demographic ownership claims submitted with their bid.

Technical Requirements

• Supply exact quantities of: 300 A4 feint & margin counter books, 400 blue fine liner pens, 300 tubes of 0.5mm pencil leads, 500 packs of PVC clear-top file folders with fitted fasteners, 2,000 blue ballpoint pens, 600 blue highlighters, 10 reams each of 160gsm blue and white A4 paper, and 300 adhesive glue sticks.
• Adhere to the 80/20 evaluation scoring system, allocating 80 points for price competitiveness and up to 20 points for specific socio-economic goals.
• Accurately complete the SBD 6.1 preference points claim form, applying the prescribed formula to calculate points based on verified equity percentages.
• Submit certified copies of identity documents, company registration papers, Central Supplier Database (CSD) reports, and relevant medical certificates to substantiate claims. Incomplete or unverified documentation will result in point forfeiture.

Skills Requirements

No specialized technical or professional qualifications are mandated. Bidders must demonstrate competence in public procurement compliance, accurate financial quoting, inventory management, and logistical coordination for standard office goods. Administrative proficiency in correctly completing government bidding forms and assembling legally compliant supporting documentation is essential.

Explanation of Unusual or Complicated Terms

• SBD 6.1: A mandatory South African government form used to claim preference points under the Preferential Procurement Policy Framework Act. It standardizes how socio-economic goals are evaluated alongside pricing.
• 80/20 Preference Point System: A scoring methodology where 80% of total evaluation points are awarded for the lowest acceptable price, and up to 20% are distributed among specific demographic ownership categories based on proportional equity.
• Specific Goals: Targeted incentive categories granting bonus points for companies owned by Black individuals (10 points max), women (5 points), youth aged 14–35 (3 points), and persons with disabilities (2 points). Points are calculated proportionally to actual verified ownership percentages.
• CSD Report: An official verification document from the National Treasury’s Central Supplier Database confirming a bidder’s registration, tax compliance, and legal standing.
• HPCSA Medical Certificate: A formal health assessment issued by a practitioner registered with the Health Professions Council of South Africa, required exclusively to validate disability-related ownership claims.