Tender Summary: Supply and Delivery of 8 Laptops

Objectives

The primary objective of this tender, issued by Sakhisizwe Local Municipality (Bid Number: SLM/SCM/08/2026/2027), is to invite bids from qualified and experienced service providers for the supply and delivery of eight (8) laptop computers. The tender seeks a one-off purchase of specified laptop models, with delivery and warranty terms as key components of the contract.

Scope

The scope of work is strictly limited to the supply and delivery of 8 laptops as per the detailed specifications. The contract is for a single, once-off delivery, not a recurring service. The successful bidder will be required to enter into a formal written contract (MBD7) with the municipality. The tender process is governed by the Preferential Procurement Policy Framework Act and Regulations of 2022, and the municipality's General Conditions of Contract (GCC).

Technical Requirements

The tender specifies two distinct types of laptops, with a quantity of four (4) for each type:

• Laptop Type 1 (Qty: 4): Features an Intel Core i7-1355U processor (up to 5.0 GHz), 1 TB SSD storage, 15.6" FHD UWVA eDP IPS display with webcam and WWAN (1920x1080), 16GB DDR4 3200 RAM (1x16GB, expandable to 32GB), and includes a 24-month warranty.
• Laptop Type 2 (Qty: 4): Features an IPS touchscreen display, 16GB RAM, a 7 256V processor, and GPU (8G) graphics. This model also includes a warranty plan, though the duration is not explicitly stated in the provided text.

Bidders must quote a unit price and total price for each line item, with a subtotal, 15% VAT, and a final total. The tender sum must be stated in the bid documents.

Skills and Qualifications Requirements

Bidders must be suitable qualified and experienced service providers. Key requirements include:

• Mandatory Documentation: Bidders must submit a valid Tax Clearance Certificate (or TCS PIN/CSD number), a B-BBEE Status Level Verification Certificate (or sworn affidavit for EMEs & QSEs) to qualify for preference points, and a Reseller/Partner certificate. Proof of residence or a lease agreement is required if applicable.
• Compliance: Bidders must be tax compliant with SARS and not be listed on the Register of Tender Defaulters. Bids from persons in the service of the state will not be considered.
• Declaration Forms: Bidders must complete and submit several declarations, including the Declaration of Interest (MBD 4), Declaration of Past Supply Chain Management Practices (MBD 8), and the Certificate of Independent Bid Determination (MBD 9).
• Past Experience: Bidders must provide details of similar projects completed, including contract value and employer references.

Evaluation Criteria

Bids will be evaluated using an 80/20 preference point system:

• Price (80 points): The lowest-priced, acceptable bid will receive the maximum 80 points.
• Specific Goals (20 points): Points are awarded based on the bidder's ownership and locality:
  • Youth Owned Company: 8 points
  • Women Owned Company: 2 points
  • Black Owned Company: 2 points
  • Locality: 8 points for companies within Sakhisizwe Local Municipality, 6 for Chrishani District, 4 for Eastern Cape, 2 for outside Eastern Cape.

Important Administrative Notes

• Submission: Bids must be submitted by hand in a sealed envelope to the specified address by the closing date and time. Faxed, emailed, or couriered bids will not be accepted.
• Validity: The tender validity period is 90 days after the closing date.
• Penalties: A penalty of 10% of the invoice amount may be withheld if the supplier fails to deliver as specified. Delays may incur penalties calculated using the prime interest rate.
• Contract Terms: The contract is subject to the municipality's General Conditions of Contract, which include clauses on performance security, warranty, payment (within 30 days), and dispute resolution under South African law.