Supply and Delivery of Stationery

BID NOTICE AND INVITATION TO BID

BID NO: NLM/CS/SDS/2019/2020

SUPPLY AND DELIVERY OF STATIONERY

Ntabankulu Local Municipality is calling upon proposals for a panel of three (3) competent and experienced providers to bid for the supply and delivery of Stationery to the municipality for a period of twenty four (24) months.

Minimum specifications are detailed in the Bid document.

Bid documents may be obtained from the Ntabankulu Local Municipality offices at ERF 85, Main Street, Ntabankulu, 5130, during office hours 08H00 to 16H30 (Monday to Thursday), and 08H00 to 15H30 on Fridays . A non-refundable cash payment of R191 or bank guaranteed cheque made out in favour of Ntabankulu Local Municipality is required upon collection of the tender document.

EFT payments can also be made to the Municipality on the following details:

• Account Name:                              Ntabankulu Local Municipality
• Cheque Account Number:          62233334250
• Brach Code:                                    250035
• Reference:                                      SDS & Company Name

Bids are to be completed in accordance with the conditions attached to the Bid document and must be sealed and endorsed with the relevant bid number and must be deposited in the official bid box clearly marked “SUPPLY AND DELIVERY OF STATIONERY: BID NO: NLM/CS/SDS/2019/2020 in the main entrance of the Ntabankulu Municipality at ERF 85, Main Street, Ntabankulu, 5130 not later than 12h00 on 19 June 2020, at which time bids will not be opened in public (Due to the ban of holding meetings as a result of COVID-19). Bids shall be valid for a period of 90 days after the closing date of the submission of bids. Under no circumstances will late tenders be accepted.

Service providers are requested to attach these requirements for their bids on the pages indicated in the document:

• Valid SARS Tax compliance certificate  and SARS compliance pin
• Proof of company registration as follows:

• Natural persons- certified copy of ID document/ passport
• Partnership- copy of Partnership Agreement plus IDs of all partners
• Company- current CM29
• Close Corporation- current copy of CK1 and/or CK2C
• Trust- letter of appointment from the Master of the High Court of SA and deed of trust
• Proof of registration of NPO or NGO (Copy of Provincial Registration Certificate etc.

• Certified ID copies for the entity owners
• Resolution or power of Attorney authorizing signature of the document on behalf of the bidder.
• Valid original or certified copy of BBBEE Verification Certificate or Sworn Affidavit to claim Preferential points (Failure to submit documents will result to loss of points)
• Proof of municipal rates clearance or a signed lease agreement by both parties or confirmation that there is no billing where the entity is based
• A trust, consortium or joint venture must submit a consolidated B-BBEE status level verification certificate for every separate bid and a joint venture agreement.
• All prospective service providers are required to apply on Central Supplier Database in order to do business with all organs of the State in the Republic of South Africa at https://secured.csd.gov.za. Non registration will be regarded as non-responsive and be disqualified from the bid.

NB. It is a requirement that all bidders must submit all the above documents.

Functionality will be evaluated based on the following criteria and bidders who failed to score a minimum functionally assessment of 70 points will be considered non-responsive and will not be evaluated further.

The primary criteria in selection will be cost and BBBEE status level of contribution.  80/20 Preference Points System will be used as per NTABANKULU LOCAL MUNICIPALITY Supply Chain Management policy. 80 points shall be for Financial Offer and 20 points for the BBBEE level contributor which will be evaluated as follows:

Further enquiries should be directed to Ms S. Ntlahla at 063 681 6825/039 258 2422 or [email protected] or Mr O. Mdudi at md[email protected] or 082 786 0772/039 258 0314 during office hours i.e. between 08h00 and 16h30.