Objectives

The primary objective of this tender is to solicit quotations from qualified service providers for the supply and delivery of stationery items for a period of twelve (12) months to Kumkani Mhlontlo Local Municipality. The aim is to ensure the municipality is adequately stocked with necessary stationery supplies to support its administrative functions.

Scope

The scope encompasses the provision of a wide range of stationery and store items, including but not limited to:

• Office files, folders, and binders
• Paper products (A4, A3, and other sizes in various colors and weights)
• Writing instruments such as pens, pencils, highlighters, and markers
• Stationery accessories like paper clips, staples, staplers, punchers, erasers, and sharpeners
• Specialized items such as stamp pads, correction fluids, flip charts, and flip chart stands
• Electronic storage devices including USB flash disks and external hard drives
• Envelopes, sign flags, and other miscellaneous stationery items

The delivery is expected to be made periodically over the twelve-month contract period, with quantities and specifications detailed in the costing schedule.

Technical Requirements

The technical requirements include:

• Provision of goods that meet the specifications outlined in the tender document, including quality, size, color, and packaging standards.
• Items must be new, unused, and conform to industry standards.
• Suppliers must provide proof of accreditation by SANAS or registration with IRBA, or a sworn affidavit for compliance.
• All electronic storage devices must be functional, compatible, and meet the specified storage capacities.
• Suppliers must ensure timely delivery as per the schedule and provide appropriate packaging to prevent damage during transit.

Skills and Capacity Requirements

Service providers must demonstrate:

• Capacity to supply a wide range of stationery items in the required quantities and quality standards.
• Ability to deliver goods within the stipulated timeframe and in accordance with the municipality’s specifications.
• Provision of proof of ownership of transportation means (e.g., motor vehicles) or lease agreements to facilitate delivery.
• Experience in handling government or municipal contracts, with a track record of reliable service delivery.
• Compliance with POPIA regulations concerning data protection and confidentiality of personal information.
• Availability of qualified personnel trained in handling and managing stationery supplies and related logistics.