Supply and Installation of Audio-visual Equipment in Three (3) Boardrooms

KZNGFA RFQ 2025-34

2026-02-06 10:00

Tender Closed on: 2026-02-16 12:00

Audio Visual and Photographic Equipment, Video Conferencing Equipment Supply, Installation and Maintenance

Durban, KwaZulu-Natal

KZN Growth Fund Trust

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KZN Growth Fund Trust Tenders

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Tender Number: KZNGFA RFQ 2025-34
Department: KZN Growth Fund Trust
Tender Type: Request for Quotation
Province: KwaZulu-Natal
Closing Date: Monday, 16 February 2026 - 12:00
Place where goods, works or services are required: 3rd Floor South Towers, 4 Arundel Close, 2 Kingsmead Boulevard, Stamford Hill - Durban - Durban - 4001
Special Conditions: N/A
ENQUIRIES:
Contact Person: Mthokozisi Cele
Email: [email protected]
Telephone number: 031-372-3720
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? Yes
Briefing Date and Time: Friday, 06 February 2026 - 10:00
Briefing Venue: 3rd Floor South Towers 4 Arundel Close, Kingsmead Office Park 2 Kingsmead Boulevard, Stamford Hill,

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to engage suitably qualified and experienced service providers to supply, install, and configure an advanced audio-visual (AV) system across three (3) boardrooms. The system should support high-quality video conferencing, presentations, hybrid meetings, and seamless integration with Microsoft Teams, thereby enhancing the functionality and connectivity of the boardrooms.

Scope

The scope of work includes:

  • Supply of AV equipment tailored for three different room sizes, including meeting boards, OPS (Open Pluggable Specification) devices, wireless presentation pods, mobile stands, and related accessories.
  • Installation and configuration of the AV systems in each of the three boardrooms.
  • Provision of devices with a 3-year Next Business Day (NBD) warranty.
  • Specific equipment for medium/large rooms (86" meeting boards, OPS, wireless presentation devices, etc.) and small/medium rooms (65" meeting boards, OPS, wireless presentation devices, etc.).
  • Inclusion of installation fees, consumables, and necessary mounting and connection hardware.

Technical Requirements

The technical specifications for the AV systems include:

  • 86" and 65" meeting boards suitable for medium and small/medium rooms.
  • OPS window devices for the MB series with specified configurations (i5, 8GB RAM, 128GB SSD).
  • Wireless presentation pods and Bring Your Own Device (BYOD) compatibility.
  • Supporting accessories such as mobile stands, tilt TV brackets (47-90"), pop-up table boxes with HDMI and USB-C, HDMI cables of various lengths, and connection panels.
  • Audio equipment including coaxial ceiling speakers and digital mixer amplifiers with USB and Bluetooth capabilities.
  • Video switching equipment (e.g., Kramer 8x1 HDMI switcher) and ceiling-mounted HDMI modules.
  • All devices must come with a minimum of 3-year NBD warranty.

Skills Requirements

Service providers must demonstrate:

  • Proven experience in supplying and installing advanced AV systems, particularly for corporate or institutional settings.
  • Capability to install and configure AV equipment to support high-quality video conferencing and hybrid meetings.
  • Qualified technical team members with relevant certifications (proof to be attached).
  • Experience in integrating AV systems with Microsoft Teams and other collaboration platforms.
  • Ability to complete the project within approximately 4 weeks.
  • Provision of a CV for the team leader or key resource, using the specified Annexure B template, demonstrating relevant experience and qualifications.
This summary is AI generated. Download the tender documents for all the information.

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