Objectives

The primary objective of this tender is to procure, deliver, and professionally install a high-precision floor scale equipped with a digital display for operational use by Johannesburg Water SOC Ltd.

Scope of Work

The successful bidder will manage the complete lifecycle of the equipment provision, including:

• Supplying a new, fully compliant high-precision floor scale.
• Transporting the unit to the designated facility at no extra cost beyond the quoted amount.
• Installing, positioning, and calibrating the scale to ensure immediate operational readiness.
• Incorporating all applicable taxes, freight, handling, installation labour, and statutory levies into a single inclusive quotation.

Technical Requirements

Bidders must propose a unit that strictly conforms to the following specifications:

• Maximum Capacity: 600 kg
• Platform Dimensions: 80 cm × 80 cm × 7.2 cm
• Construction Material: Stainless V2A (or approved alternative: mild steel painted/stainless steel R3232)
• Accuracy & Readability: High accuracy with a minimum readability of 0.001 kg (displaying four decimal places)
• Integrated Features: Serial data output, built-in rechargeable battery, and an LED digital display option

Mandatory Documentation: Quotations must include a manufacturer brochure, a reference letter with contactable referees confirming prior successful supply and installation of comparable high-precision scales, and a valid OIML or NRCS type approval certificate.

Skills & Experience Requirements

Suppliers must demonstrate technical competence and full compliance with South African public procurement regulations:

• Proven Installation Capability: Documented history of supplying and commissioning high-precision industrial or laboratory-grade floor scales, substantiated by referee references.
• Regulatory & Administrative Compliance: Active Central Supplier Database (CSD) registration, valid Tax Clearance Certificate, compliant BBBEE certificate or sworn affidavit, and proof of municipal account clearance (not older than 90 days).
• Bid Preparation Proficiency: Ability to format quotations on official company letterheads, accurately complete all mandatory Municipal Bidding Documents (MBD 3.1, 4, 6.1, 8, and 9), and adhere strictly to submission deadlines.
• Logistical & Financial Readiness: Capacity to provide firm pricing valid for 60 days, manage end-to-end delivery and installation logistics, and align with Johannesburg Water’s supply chain governance policies.

Key Terms & Clarifications

OIML/NRCS Approval: Certification issued by the International Organization of Legal Metrology or South Africa’s National Metrology Service, confirming that the scale meets rigorous legal metrology standards for measurement accuracy, durability, and regulatory compliance.

80/20 Point Scoring System: A public procurement evaluation model where 80 points are allocated to competitive pricing and 20 points are reserved for specific transformation goals, primarily Black Economic Empowerment (BBBEE) status.

PPPFA & GCC: The Preferential Procurement Policy Framework Act of 2000 and General Conditions of Contract, which establish the legal framework for transparent, fair, and preferential procurement in South African state entities.

POPIA Consent: A mandatory declaration requiring bidders to authorize Johannesburg Water to lawfully collect, process, store, and securely share bidder personal information in accordance with South Africa’s data protection legislation.