The Provision of Publishing Services for the Proceedings of Kruger2026 Conference for Nrf Ithemba Labs

iLABS/RFQ 2026/27:36-01

See details below or the tender documentation

2026-06-25 16:00

Proofreading, Editing and other Publishing activities

Faure, Western Cape

National Research Foundation

Scroll down for tender details and to access the tender documents

National Research Foundation Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: iLABS/RFQ 2026/27:36-01
Department: National Research Foundation
Tender Type: Request for Quotation
Province: Western Cape
Closing Date: Thursday, 25 June 2026 - 16:00
Place where goods, works or services are required: Old Faure Road - Faure - Western Cape - 7129
Special Conditions: N/A
ENQUIRIES:
Contact Person: SCM Team
Email: [email protected]
Telephone number: 021-843-1345
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure publishing services for the proceedings of two significant conferences hosted by NRF-iThemba LABS:

  • Kruger2026 Conference (Proceedings to be published for the event held from 30 November to 4 December 2026).
  • Seventh Biennial Workshop on Discovery Physics at the LHC (Kruger2026), scheduled for 30 November to 4 December 2026.

The services aim to facilitate the online publication, indexing, and dissemination of conference proceedings, ensuring accessibility, quality, and compliance with academic standards.

Scope

The scope includes:

  • Provision of publishing services for conference proceedings, including online publication of PDFs and HTML metadata.
  • Management of article submissions, revisions, and metadata generation (titles, authors, references).
  • Assignment of DOI names and permanent online hosting of the proceedings.
  • Quality assurance, including editing PDFs for correctness, formatting, and language clarity.
  • Indexing the proceedings in main academic and scientific databases.
  • Providing access to journal services such as citation metrics, article recommendations, and social bookmarking links.
  • Archiving and maintaining the proceedings indefinitely.

Technical Requirements

The technical specifications for the publishing services include:

  • Online publication of approximately 50 papers, totaling around 300 pages.
  • Perpetual availability of published content.
  • Generation of HTML metadata and assignment of DOI names.
  • Publication in colour with high-quality presentation standards.
  • Indexing in major databases for discoverability.
  • Quality checks on PDFs for symbols, tables, graphs, numbering, and author affiliations.
  • Standard editing for language, grammar, punctuation, and formatting consistency.
  • Provision of access to journal services such as citation tracking and article metrics.

Skills Requirements

The successful bidder must demonstrate:

  • Proven experience in online publication of scientific conference proceedings, especially in nuclear science or related fields.
  • Ability to manage digital content, metadata, and DOI assignment efficiently.
  • Capability to perform quality editing and formatting of PDFs and HTML content.
  • Experience with indexing proceedings in major academic databases.
  • Technical proficiency in digital publishing platforms and tools for metadata management and content archiving.
  • Track record of delivering similar projects with timely and high-quality outputs.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Why not let us send tenders to your inbox?

from R120 per month