The Provision of Publishing Services for the Proceedings of Kruger2026 Conference for Nrf Ithemba Labs

iLABS/RFQ 2026/27:36

See details below or the tender documentation

Tender Closed on: 2026-06-12 16:00

Copywriting, Graphic Design and Branding, Printing, Reproduction and Distribution Services, Proofreading, Editing and other Publishing activities, Report Writing and Compiling

Faure, Western Cape

NRF / iThemba LABS

Scroll down for tender details and to access the tender documents

NRF / iThemba LABS Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: iLABS/RFQ 2026/27:36
Department: National Research Foundation
Tender Type: Request for Quotation
Province: Western Cape
Closing Date: Friday, 12 June 2026 - 16:00
Place where goods, works or services are required: Old Faure Road - Faure - Western Cape - 7129
Special Conditions: N/A
ENQUIRIES:
Contact Person: SCM Team
Email: [email protected]
Telephone number: 021-843-1345
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure publishing services for the proceedings of the Kruger2026 Conference organized by NRF iThemba LABS. The services aim to facilitate the online publication, indexing, and dissemination of conference papers to support academic recognition and accessibility, ensuring the proceedings meet accreditation standards by DHET.

Scope

The scope includes:

  • Provision of publishing services for approximately 50 conference papers totaling around 300 pages.
  • Online publication of PDF articles with HTML metadata generation.
  • Assignment of DOI names and creation of HTML metadata for each article.
  • Ensuring articles are published in color and are discoverable in main academic databases.
  • Quality checking and standard editing of submitted PDFs, including correction of numbering, symbols, tables, graphs, author affiliations, and language editing for grammar, clarity, and consistency.
  • Provision of access to journal services such as citation download, metrics, and social bookmarking links.
  • Archiving and maintaining the proceedings indefinitely.

Technical Requirements

The technical requirements for the publishing services include:

  • Online publication of PDF articles with HTML metadata generation.
  • Color printing of all articles.
  • Quality assurance through checking and editing PDFs for correctness, formatting, and language.
  • Indexing of proceedings in main academic databases for discoverability.
  • Provision of persistent access and archiving of the published proceedings.
  • Generation of HTML metadata, including titles, authors, references, and DOI assignment.
  • Integration with journal services for metrics, citation tracking, and social sharing.

Skills Requirements

The successful bidder must demonstrate:

  • Proven experience in online publication of international academic/scientific conference proceedings, particularly in nuclear science or related fields.
  • Ability to manage and publish conference proceedings with a stable online platform for submissions and revisions.
  • Expertise in digital editing, formatting, and quality assurance of PDFs and metadata.
  • Knowledge of indexing procedures for main academic databases.
  • Capability to assign DOIs and generate HTML metadata accurately.
  • Experience in maintaining digital archives and ensuring long-term accessibility of published content.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Why not let us send tenders to your inbox?

from R120 per month