Objectives

The primary objective is to redesign, develop, and securely host the municipality’s official website for a period of 36 months. The project aims to enhance stakeholder communication, improve public content management, and ensure robust corporate governance through a modern, reliable, and accessible digital platform.

Scope of Work

The successful bidder will deliver a fully responsive, data-sensitive, and secure website revamp alongside comprehensive maintenance and hosting services for three years. Responsibilities encompass end-to-end design and development, secure server deployment, ongoing technical support, content management system integration, continuous performance monitoring, and compliance with public sector digital governance standards.

Technical Requirements

• Pre-qualification Scoring: A minimum of 70 out of 100 points on functionality criteria is mandatory to qualify for further evaluation.
• Proven Experience: Submission of reference letters (dated within three months) for previous contracts valued at R300,000 or more.
• Documentation: Certified copies of company registration, valid Tax Clearance PIN/certificate, VAT registration proof (if taxable supplies exceed R2.3 million), and proof of physical operational facilities.
• Personnel Documentation: Details and certified records for fifty (50) key personnel dedicated to website and server administration.
• Implementation Plan: A clear, structured methodology outlining the project execution strategy.
• Contractual Compliance: Adherence to standard General Conditions of Contract, including performance security submission within thirty days of award and warranty obligations.

Skills Requirements

• Advanced web design and development proficiency, including responsive UI/UX frameworks and modern coding standards.
• Expertise in secure server architecture, data protection protocols, and cybersecurity best practices.
• Strong project management capabilities with demonstrated ability to execute complex digital transformation initiatives.
• Dedicated technical team capable of providing long-term maintenance, troubleshooting, system upgrades, and user support.
• Proficiency in public sector content management systems and accessibility compliance.

Key Terms & Conditions

80/20 Preferential Points System: The evaluation allocates 80% of total points to price competitiveness and 20% to designated social procurement goals, specifically targeting Black women, youth, persons with disabilities, and military veterans.

Functionality Threshold: Bidders scoring below 70% on pre-qualification criteria are automatically disqualified before their pricing proposals are considered.

SAQA Alignment Requirement: Any foreign academic or professional qualifications submitted must be officially evaluated and aligned with South Africa’s National Qualifications Framework by the South African Qualifications Authority before being accepted.

Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) must be provided within thirty days of contract award to secure履约 (performance) and cover potential losses resulting from non-compliance or contract termination.