Advertisement: Provision of Catering Services and Transportation of the Civil Society Leaders from Five Regions Towards the Second Tshwane Metro Aids Council Plenary Meeting to Be Held on 2 September 2025 at Tshwane House

Q28-2025-26

2025-08-28 11:00

Tender Closed on: 2025-09-01 10:00

Bus, Minibus and Car Transport, Catering Services, Event Management Services, Event Logistics and Activations, Food and Beverage Supplies, Transportation

Gauteng, Pretoria

City of Tshwane

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Tender Number: Q28-2025-26
Department: City of Tshwane
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Monday, 01 September 2025 - 10:00
Place where goods, works or services are required: 320 MADIBA STREET - PRETORIA - PRETORIA - 0001
Special Conditions: Bidders should therefore not deposit their bid responses in the tender box but respond to the bid on the online platform https://discovery.ariba.com/rfx/23405854 by no later than 10:00 on 1 September 2025.
ENQUIRIES:
Contact Person: Oniah Tsheole-Nkosi
Email: [email protected]
Telephone number: 012-358-8603
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time: Thursday, 28 August 2025 - 11:00
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objectives of this tender are to:

  • Procure catering services for the Tshwane Metro AIDS Council (TMAC) plenary scheduled for 2 September 2025 at Tshwane House.
  • Procure transportation services to facilitate the movement of Civil Society Sector Forum leaders from five regions to participate in the TMAC plenary on the same date.

Scope

The scope of the project encompasses the following services:

Category A: Catering Services

  • Provision of catering at Tshwane House Restaurant, including breakfast and lunch.
  • Specific provisions for vegetarian and Halaal options, with quantities to be communicated.
  • Meal details include: 100 breakfast packs, lunch with chakalaka, green salad, gravy, and beverages such as Sprite, Fanta, Coke, apple and cranberry juice.

Category B: Transport Services

  • Transportation of Civil Society Forum leaders from five regions to Tshwane House and back.
  • Vehicles to be allocated for pick-up at regional offices at 07:00 and drop-off at Tshwane House, with return trips at 16:00.
  • Specific pick-up points and passenger numbers are detailed in the tender documentation.

Technical Requirements

The technical requirements for the tender include:

  • Provision of catering services that accommodate vegetarians and Halaal dietary needs.
  • Delivery of meals at the specified venue and time, ensuring quality and compliance with dietary specifications.
  • Transportation services must include the provision of vehicles capable of transporting the specified number of participants from designated regional pick-up points to Tshwane House and back.
  • Vehicles must be available for scheduled pick-up and drop-off times, with capacity to carry the specified number of passengers per region.
  • All service providers must ensure adherence to health and safety standards, and coordinate logistics as per the detailed schedule.
  • Bid submissions must include proof of compliance with tax, BBBEE, CSD registration, and other mandatory documentation.
  • Pricing must be comprehensive, covering all specified items and services, with clear breakdowns and inclusive of VAT where applicable.
  • Bid validity period is 90 days from the closing date.
  • Evaluation will be based on administrative compliance, mandatory requirements, and the preference point system (80/20).
This summary is AI generated. Download the tender documents for all the information.

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