Objectives

The primary objective of this tender is to procure travel management services for Cape Town, specifically for Johannesburg City Parks and Zoo (JCPZ). The aim is to obtain competitive quotations for travel arrangements, including flights, accommodation, and car rentals, ensuring efficient and cost-effective travel solutions that meet the organization's requirements.

Scope

The scope of the tender encompasses the provision of travel services for Cape Town trips, including:

• Booking economy class flights for specified dates
• Arranging accommodation at a 3-star hotel with breakfast included
• Providing car rental services with a driver, including super cover and accident waivers

The services are to be delivered in accordance with the specifications outlined in the RFQ, covering the travel period from October 31, 2025, to November 2, 2025.

Technical Requirements

• Completion of the Bill of Quantities (BOQ) and specifications as per the RFQ
• Provision of valid compliance documents, including municipal statements, COIDA certificate, JV agreements (if applicable), and regulatory requirements
• Adherence to the evaluation criteria, including passing the mandatory requirements and passing the evaluation stages
• Registration on the Central Supplier Database (CSD) or provision of CSD vendor number
• Submission of all required forms such as MBD 1, MBD 3.1, MBD 4, MBD 6.1, MBD 8, and MBD 9
• Compliance with procurement policies, including preferential procurement regulations and the price and BBBEE points system

Skills Requirements

The successful bidder must demonstrate:

• Experience in providing corporate travel management services
• Ability to coordinate and deliver comprehensive travel arrangements within specified timelines
• Knowledge of relevant procurement and compliance regulations
• Capacity to manage and submit all necessary documentation accurately and timely
• Competence in handling client queries and providing professional travel solutions