Appointment of Service Provider for Procurement of Conferencing and Portable Pa System

RFQ 17-09-2025 A

See details below or the tender documentation

Tender Closed on: 2025-11-06 11:00

Audio Visual and Photographic Equipment, PA and Intercom Installation and Maintenance, Video Conferencing Equipment Supply, Installation and Maintenance

Centurion, Gauteng, Pretoria

Cross-Border Road Transport Agency

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Cross-Border Road Transport Agency Tenders

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Tender Number: RFQ 17-09-2025 A
Department: Cross-Border Road Transport Agency
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Thursday, 06 November 2025 - 11:00
Place where goods, works or services are required: 350 WITCH-HAZEL AVENUE - CENTURION - Pretoria - 0046
Special Conditions: N/A
ENQUIRIES:
Contact Person: Morwamoche Sekhukhune
Email: [email protected]
Telephone number: 012-471-2163
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a service provider for the procurement, supply, and delivery of conferencing audio solutions and a portable PA system to the Cross-Border Road Transport Agency (C-BRTA). The goal is to enhance communication capabilities during conferences and meetings, facilitate effective discussions, and support the agency's mandate under the Cross-Border Road Transport Act 4 of 1998.

Scope

The scope of work includes:

  • Supply and delivery of a portable PA system, comprising:
    • 2 x tripod speaker stands
    • 4 x wireless microphones
    • 1 x table/podium microphone stand
  • Provision of a conferencing audio solution/discussion system, including:
    • Control unit with built-in digital acoustic feedback suppression and all necessary accessories
    • Discussion microphones:
      • Microphones enabling participants to speak and listen
      • Advanced feedback suppressor
      • Flexible stem/gooseneck microphones with LED indicators
      • Chairperson unit with mute functionality
      • Delegate units (up to 39 microphones)

The service provider must provide two options for the conferencing audio solution: one with wireless microphones and another with wired microphones, allowing the agency to select the most suitable option.

Technical Requirements

The technical specifications include:

  • Portable PA system with specified speaker stands and wireless microphones
  • Conferencing discussion system with:
    • Control unit featuring digital feedback suppression
    • Microphones with flexible stems, LED indicators, and mute capabilities
    • Chairperson and delegate units with microphones
    • Additional equipment to ensure full system functionality
  • Provision of two solution options (wireless and wired) with detailed pricing

Skills Requirements

The successful bidder must demonstrate:

  • Technical expertise in audio system supply, installation, and commissioning
  • Experience in providing conferencing and PA systems for institutional clients
  • Capability to deliver and set up complex audio solutions with fully functional accessories
  • Ability to provide two viable options for the conference audio system
  • Compliance with relevant standards and specifications as outlined in the tender documentation
This summary is AI generated. Download the tender documents for all the information.

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