Standard Laptops

0010556454

See details below or the tender documentation

Tender Closed on: 2026-03-10 11:00

Computer, Server and Networking Equipment, Information and Communications Technology, Supply and Delivery

Centurion, Gauteng, Pretoria

Electoral Commission (IEC)

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Electoral Commission (IEC) Tenders

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Tender Number: 0010556454
Department: Electoral Commission (IEC)
Tender Type: Request for Bid(Open-Tender)
Province: National
Closing Date: Tuesday, 10 March 2026 - 11:00
Place where goods, works or services are required: 1303 Heuwel Avenue - Centurion - Pretoria - 0046
Special Conditions: N/A
ENQUIRIES:
Contact Person: Bridget Ndlovu
Email: [email protected]
Telephone number: 012-622-5700
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? NO
Briefing Date and Time: Monday, 23 February 2026 - 11:00
Briefing Venue: Virtual-Link attached

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to acquire and deliver 2560 standard laptops with docking stations and accessories to the Electoral Commission’s Head Office. The laptops are intended to support the Commission’s business processes, enhance IT infrastructure, and ensure a stable, efficient, and secure ICT environment aligned with industry standards and best practices. The procurement aims to update existing hardware to the latest technology, with flexibility to adjust quantities based on evolving needs.

Scope

The scope includes:

  • Supply and delivery of up to 2560 laptops with specified technical features.
  • Provision of docking stations, accessories (mouse, keyboard, backpack, security cable, power cables), and related peripherals.
  • Installation and configuration of the laptops, including imaging with the Electoral Commission’s system images.
  • Compliance with minimum technical specifications and operational requirements.
  • Warranty support and maintenance for a minimum of 5 years.
  • Delivery within 30 days of official purchase order to the specified Centurion address.

Technical Requirements

The technical specifications define the minimum acceptable standards for the hardware and accessories, including:

  • Processor: Intel Core i5-1440E or equivalent (Generation 14)
  • Security: TPM 2.0 or higher
  • Storage: 512GB NVMe SSD
  • Memory: 16GB DDR4 2666MHz RAM (expandable up to 64GB)
  • Display: 15” Full HD (1920x1200) anti-glare screen
  • Graphics: Integrated HD Graphics with 2048MB dedicated memory or better
  • Connectivity: HDMI, USB Type-C, USB 3.0, RJ45 network port, WiFi 6, LTE/5G WWAN, Bluetooth 5
  • Security: Security cable lock slot, advanced encryption features
  • Peripherals: Wireless external optical mouse, spill-resistant full-size keyboard with backlight
  • Camera: 5MP webcam with microphone
  • Power: External 65W AC adapter, Windows 11 certification
  • Additional: Cellular module with SIM slot, suitable for South African networks, and compliance with safety standards IEC 60950

Skills Requirements

The successful bidder must demonstrate:

  • Capability to load and image the Electoral Commission’s system images onto the laptops.
  • Experience in supplying hardware that meets or exceeds the specified technical standards.
  • Provision of a minimum 5-year product life cycle support, maintenance, and parts availability.
  • Ability to deliver and configure the equipment within 30 days of receiving the purchase order.
  • Provision of OEM or authorized reseller warranty and support documentation.
  • Compliance with local South African localization and safety standards.
This summary is AI generated. Download the tender documents for all the information.

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