Objectives

The primary objective of this tender is to procure 245,000 self-inking security authentication stamps that meet specified security, quality, and design standards, ensuring secure and efficient stamping for electoral purposes. The project aims to establish a reliable supply of high-quality stamps with secure features, proper packaging, and timely delivery to support electoral activities.

Scope

The scope includes:

• Design and manufacture of self-inking security authentication stamps with specified features and security elements.
• Provision of samples demonstrating compliance with specifications.
• Packaging, labeling, and secure transportation of the stamps to the designated Electoral Commission warehouse.
• Delivery of the complete quantity by 30 July 2026, within specified delivery hours and conditions.
• Post-delivery quality control, inspection, and adherence to contractual obligations through a service level agreement.

Technical Requirements

The technical specifications for the security authentication stamps include:

• Shape: Hexagon (text plate) with illustration in section 18.
• Size: 24mm diameter (with a tolerance of 1mm).
• Features:
  • Self-inking mechanism suitable for high-volume stamping.
  • Leak-proof design.
  • Handle made of recyclable material (plastic, wood, etc.).
  • Incorporation of security features that are not easily recognizable with the naked eye.
  • Unique serial number matching the stamp serial number for tracking.
• Packaging:
  • Individual small boxes sealed with tamper-evident adhesive seals.
  • Boxes packed in cartons of 1,000 units.
  • Cartons stacked on pallets (1,000mm x 1,200mm) with maximum height 1.5m and weight 500kg.
  • Pallets labeled with contents, quantity, weight, and provider details.
  • Pallets wrapped in plastic and strapped for transportation security.
• Delivery:
  • Delivery to specified Electoral Commission warehouse by 30 July 2026.
  • Notification prior to delivery during working hours.
  • No partial deliveries unless approved.
  • Delivery in the name of the service provider; no third-party deliveries accepted.

Skills and Skills Requirements

The bidder must demonstrate:

• Establishment and control over the manufacturing process of security stamps, including design and security features.
• Prior experience and expertise in designing and manufacturing security stamps, with details of previous projects (scope, scale, value).
• Ability to produce high-quality, secure, and tamper-evident stamps that meet the specified technical and security standards.
• Control over the entire production process, with no subcontracting allowed.
• Capability to develop production strategies ensuring timely delivery and compliance with quality standards.
• Provision of samples demonstrating security features, packaging, and quality for evaluation.
• Willingness to undergo due diligence audits, including site inspections and review of manufacturing facilities.