Objectives

The primary objective of this tender is to procure 450,000 durable, high-quality table marking signs for the upcoming local government elections (LGE 2026/27). The signs are intended to facilitate voter navigation within voting stations by clearly indicating entrances, exits, voters' rolls, presiding officers, deputies, and agents. The procurement aims to ensure the signs are compliant with specified standards, are delivered on time, and meet the electoral requirements for visibility, durability, and safety.

Scope

The scope of the tender includes:

• Design, manufacturing, packing, and delivery of 450,000 table marking signs.
• Signs must conform to specified dimensions, materials, and printing requirements.
• Packaging in packs of 15, packed in cartons, and palletized for bulk handling.
• Delivery to designated Electoral Commission warehouses across various provinces by 15 July 2026.
• Compliance with quality control, packaging, and labeling standards.
• Provision of samples for inspection and testing prior to full production.

Technical Requirements

The technical specifications for the signs are as follows:

• Material: Cardboard with a minimum thickness of 3mm (tolerance of 1mm).
• Dimensions: Standard sizes with permissible tolerance of 1cm in either dimension.
• Mounting: Two holes along the top and bottom edges, 150mm apart with a tolerance of 2mm.
• Design: Signs to include specific wording and symbols, printed in blue, in capital letters at least 65mm high, in three standard colours.
• Printing: Must include designated labels such as “ENTRANCE,” “EXIT,” “VOTERS ROLL,” etc., as specified.
• Durability: Must withstand at least three days of use in voting stations.
• Packaging: Packed in plastic wraps of 15 signs, placed in cartons, palletized, and shrink-wrapped.
• Labeling: Pallets labeled with contents, quantities, weight, and service provider details.
• Recycling: Signs should include a 30mm x 30mm recycling symbol to promote reuse.

Skills and Requirements

The tender stipulates the following skills and requirements for bidders:

• Established industry experience in manufacturing election signage or similar products.
• Control over the entire product design and production process; subcontracting is discouraged but permissible if capacity is demonstrated.
• Ability to develop production strategies ensuring timely delivery and quality compliance.
• Provision of samples (minimum of 4 signs) demonstrating adherence to specifications, including materials, dimensions, and printing capabilities.
• Capacity for quality control inspections and adherence to specifications through prior site inspections and audits.
• Proven logistical capacity to deliver large quantities within tight deadlines, including packaging, palletizing, and labeling expertise.
• Compliance with environmental considerations, such as recycling symbols and sustainable packaging practices.
• Ability to provide detailed delivery schedules, signed delivery notes, and proper documentation for traceability.
• Experience in managing large-scale procurement projects with strict quality and delivery standards.