Objectives

The primary objective of this tender is to procure medical-grade stump compression bandages for the KwaZulu-Natal Department of Health. The supplies are intended to support post-amputation patient rehabilitation by facilitating proper limb shaping and preparation for subsequent prosthetic fitting.

Scope

This is a once-off supply contract covering the delivery of elastic stump compression bandages to Northdale Hospital. The procurement encompasses three specific product dimensions, strict quality and shelf-life requirements, and full compliance with South African public procurement legislation. The contract includes standard General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) governing pricing, delivery, warranty, inspection, and penalty clauses for non-performance.

Technical Requirements

• Quantities & Dimensions: 10 units of 100 mm × 3 m, 20 units of 100 mm × 7 m, and 20 units of 150 mm × 3 m.
• Product Specifications: White colour, elastic material, supplied in pack format. Products must be new, unused, and second-hand items are strictly prohibited.
• Shelf Life: All delivered items must retain a minimum validity period of six months from the date of handover.
• Regulatory Compliance: Bidders must possess a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Quality Assurance: Goods must fully comply with the department's attached specification document. Top-scoring bidders may be required to submit physical samples for clinical and technical verification before final contract award.
• Contractual Terms: Quotations must remain valid for 90 days. Prices must be firm, inclusive of VAT (if applicable), and cover all delivery costs to the hospital. Warranty coverage extends for 12 months post-delivery. Penalties for delayed delivery are calculated using the current prime interest rate per day of delay.

Skills Requirements

• Proven capability to source, store, and distribute medical-grade compression bandages that meet national healthcare standards.
• Competence in navigating South African public sector procurement processes, including active Central Suppliers Database (CSD) registration, SARS tax clearance validation, and accurate completion of mandatory statutory returnable documents (SBD forms).
• Ability to demonstrate South African ownership to qualify for preference points under the departmental procurement policy.
• Logistical capacity to ensure timely, direct delivery to the designated hospital facility and readiness to produce compliant product samples during the evaluation phase.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory approval required for any entity manufacturing, wholesaling, or distributing medical devices in South Africa. It verifies that products meet stringent safety, quality, and efficacy standards mandated by national health authorities.
• 80/20 Preference Point System: A procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are awarded for specific socio-economic goals, primarily promoting South African-owned enterprises. Bidders must submit verified proof of ownership to claim these points.
• Sample Submission Stage: An objective evaluation criterion where the highest-scoring responsive bidders are invited to physically submit product samples for verification. This ensures clinical suitability and specification compliance before final award. Failure to provide acceptable samples results in disqualification.