Objectives

The primary objective of this tender is to secure a qualified supplier to provide 500 adult walking sticks to Northdale Hospital on a once-off basis. The procurement aims to ensure timely delivery of safe, compliant medical mobility aids while adhering to the KwaZulu-Natal Department of Health's preferential procurement policies and supply chain management regulations.

Scope

• Item: Adult walking sticks
• Quantity: 500 units
• Contract Type: Once-off supply agreement
• Delivery Location: Northdale Hospital, Pietermaritzburg
• Quote Validity: 90 days from closing date
• Pricing: All-inclusive delivered price; delivery costs must be factored into the quoted amount

Technical Requirements

• Products must be new, unused, and free from defects in design, materials, or workmanship.
• Goods must comply with South African Bureau of Standards (SABS) specifications for adult walking sticks.
• Supplied items must have a minimum shelf-life validity of six months upon delivery; expired or second-hand products will be rejected.
• Bidders must formally confirm compliance with the attached specification document.
• Prices must be firm for the duration of the contract period.
• Top-scoring bidders during evaluation may be required to submit physical samples for final verification, despite initial documentation indicating samples were not mandatory.

Skills & Compliance Requirements

• Valid Central Supplier Database (CSD) registration with active verification status.
• SARS PIN or tax clearance documentation to verify tax compliance.
• Updated CIPC company registration documents.
• Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Proven capacity to execute a single-delivery contract within stipulated timeframes without reliance on unapproved subcontractors.
• Completion and submission of all Standard Bidding Document (SBD) forms, including bidder disclosure, declaration of interest, and preference point claims.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses an 80-point price-based scoring model combined with 20 points for socio-economic transformation goals. Full points are awarded to enterprises at least 100% owned by Black Africans. Claiming these points requires valid proof, such as a BBBEE certificate or sworn affidavit.
• SAHPRA Licensing: A mandatory regulatory requirement for any entity supplying medical devices in South Africa. It ensures that products meet national safety, efficacy, and quality standards before reaching healthcare facilities.
• Performance Security & Delay Penalties: Successful suppliers may be required to provide a bank guarantee or certified cheque. Failure to deliver on time triggers financial penalties calculated daily using the prevailing prime interest rate. Repeated breaches or fraudulent practices can result in contract termination and blacklisting from all public sector procurement for up to ten years.
• Sample Submission Protocol: Although the specification annexure initially marks samples as unnecessary, the formal evaluation framework overrides this by requiring the top three scoring bidders to submit samples via email for final compliance assessment before contract award.