Tender Summary: Facilitate Media Slot on Ukhozi FM

Objectives

The primary objective is to secure and facilitate a one-hour broadcast slot on Ukhozi FM for a mayoral interview focused on current affairs. The municipality aims to utilise a high-reach local radio platform to enhance civic engagement, communicate municipal priorities, and provide a structured forum for public discourse.

Scope

The service provider will be responsible for:

• Negotiating and securing a single 60-minute media slot on Ukhozi FM dedicated to the Mayor's interview.
• Coordinating scheduling, studio access, and on-air execution to ensure smooth broadcast delivery.
• Managing logistical and technical arrangements between the municipality and the broadcasting station.
• Ensuring the finalised media slot aligns with municipal communication guidelines and is delivered within the agreed timeframe.

Technical Requirements

Bidders must demonstrate the following technical and operational capabilities:

• Valid company registration issued by the Companies and Intellectual Property Commission (CIPC).
• Active registration on the National Treasury’s Central Supplier Database (CSD) with verifiable proof.
• Full completion of all prescribed Municipal Bid Document (MBD) forms as mandated by the municipality.
• Proof of compliance with municipal financial obligations, evidenced by recent municipal accounts or a certified lease agreement with landlord confirmation of no arrears.
• Quotations submitted on official business letterhead, valid for 30 days, with clearly itemised unit prices and total amounts inclusive of VAT.
• Proven capacity to coordinate radio broadcasting logistics, including studio booking, audio transmission verification, and live/on-air facilitation.

Skills Requirements

Service providers must possess:

• Demonstrated experience in media facilitation, broadcasting coordination, or public sector communications.
• Strong negotiation and stakeholder management skills with commercial radio networks.
• Working knowledge of South African public procurement regulations and municipal supply chain management policies.
• Project management expertise to oversee scheduling, technical readiness, and timely delivery of the interview slot.
• Understanding of current affairs programming formats and audience engagement strategies relevant to municipal communications.

Explanation of Unusual or Complicated Terms

• MBD Forms: Standardised municipal bidding documents required across South African local governments. They capture supplier details, tax compliance status, Broad-Based Black Economic Empowerment (B-BBEE) credentials, and statutory declarations regarding conflicts of interest or criminal history.
• PPPFA 2022 Specific Goals: Evaluation criteria under the Preferential Procurement Policy Framework Act that allocate additional points based on transformation metrics. Scoring is awarded for enterprises located within the municipality, or those owned by persons with disabilities, black individuals, women, or youth.
• CSD Registration: A mandatory national database managed by the National Treasury. Suppliers must register here to conduct business with government entities, ensuring verified banking details, tax clearance, and adherence to procurement compliance standards.
• Debtors Database Screening: A pre-award verification process against the National Treasury’s record of suppliers with outstanding financial obligations to state organs. Failure to clear this screening results in automatic disqualification.