Objectives

The primary objective of this tender is to procure reliable, single-use disposable protective boot covers for clinical and hygiene purposes at Port Shepstone Hospital. The procurement seeks to enhance infection control protocols, protect healthcare personnel, and ensure consistent supply of compliant medical consumables while adhering to the KwaZulu-Natal Department of Health's procurement policies and national preferential procurement legislation.

Scope

The scope covers the complete supply, packaging, and delivery of ten packs (each containing one hundred units) of disposable protective overshoes. The agreement is structured as a once-off transaction with a ninety-day quotation validity period. Deliveries must be made directly to the hospital's Supply Chain Management department during prescribed office hours, excluding weekends and public holidays. The procuring entity reserves the right to accept or reject any quotation and to negotiate prices deemed non-market related.

Technical Requirements

• Design & Configuration: High calf boot cut for maximum lower leg coverage, featuring integrated elasticated openings at the ankle and top calf to ensure a secure, non-slip fit.
• Material Composition: Microporous laminated fabric that is anti-static, fluid-resistant, and tear-resistant.
• Seam Integrity: Reinforced stitched or ultrasonic welded seams designed to minimise fluid penetration.
• Sole Specification: Optional embossed anti-skid or non-slip textured pattern for enhanced traction on wet clinical surfaces.
• Colour: Green.
• Packaging & Labelling: Supplied in containers of one hundred units. Each package must clearly display the lot/batch number, manufacturing date, expiry date, and manufacturer contact information.
• Shelf Life & Validity: Bidders must explicitly state the product's shelf life. All delivered items must retain a minimum of six months' validity upon receipt.
• Certification: Mandatory submission of SABS/SANS approval certificates or equivalent recognised quality certification documentation.

Skills Requirements

As this is a goods supply tender, skills requirements translate into demonstrable supplier capability, regulatory compliance, and logistical execution proficiency:

• Administrative & Regulatory Proficiency: Ability to accurately complete all mandatory returnable documents, including SBD4 (Bidder Disclosure), GCC/SCC acknowledgements, and the Preference Points Claim Form.
• Supply Chain Experience: Demonstrated track record of delivering medical consumables to public or private healthcare facilities, evidenced by at least one valid order and corresponding delivery note.
• Compliance Management: Up-to-date Central Supplier Database (CSD) registration, valid CIPC business registration, SARS tax clearance verification, and appropriate B-BBEE status documentation.
• Quality Assurance Readiness: Capacity to produce and submit physical product samples when requested by shortlisted bidders for independent verification against specification standards.

Key Terms & Conditions Explained

80/20 Preference Point System: A weighted evaluation model where up to 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. Full points for the specific goal are exclusively reserved for South African-owned enterprises, requiring verifiable proof via CSD and CIPC records.

General & Special Conditions of Contract (GCC/SCC): Standardised legal frameworks that govern the procurement lifecycle. They define obligations regarding delivery schedules, warranty periods (typically twelve months post-delivery), performance security, penalty calculations for late deliveries (based on the prime interest rate), and grounds for contract termination due to default, insolvency, or fraudulent practices.

Prohibition of Cover-Quoting: Strictly forbids affiliated or related companies from submitting multiple bids for the same contract to artificially influence pricing or increase win probability. Violation constitutes fraud and results in immediate disqualification.

Non-Responsive Bid Criteria: Any quotation failing to meet mandatory administrative requirements, omit SABS/SANS certification, fail to declare shelf life, or fall short of technical specifications will be automatically disqualified without progressing to financial or sample evaluation stages.