Tender Summary: After Service Repair of Aircon Split Units

Objectives

The primary objective is to engage a qualified service provider to perform after-service repairs and maintenance on fourteen (14) split-unit air conditioning systems across various wards, offices, and clinical areas at the designated health facility. The contract aims to restore optimal cooling functionality, resolve critical refrigerant and electrical faults, and ensure full compliance with provincial health department operational and safety standards.

Scope of Work

• Locate and repair gas leaks across multiple units.
• Inspect, rectify, and separate power supplies to eliminate circuit breaker overloads and electrical tripping.
• Supply and install replacement compressors matching existing unit specifications.
• Repair or replace all faulty components in specified units.
• Submit a comprehensive health and safety file prior to any work commencement.
• Conduct post-repair functional testing in the presence of facility maintenance personnel.
• Provide a minimum six-month guarantee on all repairs and spare parts, and twelve months on newly installed equipment.
• Execute all works within a strict one-week contract period following a compulsory kick-off meeting.

Technical Requirements

• All interventions must align with the Department of Health’s standard specifications for air-conditioning after-service repairs.
• Full compliance with the Occupational Health and Safety Act 85 of 1993 is mandatory throughout the project lifecycle.
• Only new, unused materials and components are permitted, with SABS-approved items prioritised wherever applicable.
• Quoted rates must be firm, inclusive of labour, materials, transport, overheads, and profit, with VAT quoted separately.
• A detailed programme of works must be submitted before mobilisation.
• The employer reserves the right to conduct emergency repairs if the contractor fails to respond promptly, with all associated costs charged back to the contractor.

Skills and Qualification Requirements

• CIDB Grading 1ME or higher.
• Valid air-conditioning or refrigeration trade test certificate.
• Technician SQCC Gas Card for certified refrigerant handling.
• SARACCA registration certificate.
• Documented proof of relevant experience, including at least one completed air-conditioning project with a formal completion certificate.
• Deployment of competent, skilled technicians supervised by a qualified site representative authorised to receive and implement instructions.

Explanation of Unusual/Complicated Terms

• CIDB Grading 1ME: An entry-level classification by the Construction Industry Development Board specifically for mechanical and electrical works, confirming baseline competency in HVAC installations and repairs.
• SQCC Gas Card: Certification issued by the South Quality Control Council verifying that technicians are formally trained and licensed to handle pressurised refrigerant gases safely, legally, and in accordance with environmental regulations.
• SARACCA: Registration with the South African Refrigeration and Air Conditioning Contractors Association, indicating adherence to national industry standards, ethical business practices, and technical competence.
• 80/20 Preference Point System: A public procurement evaluation framework where eighty percent of scoring is allocated to price competitiveness and twenty percent to specific socio-economic goals, such as prioritising enterprises registered within the uMgungundlovu municipality.