Objectives

The primary objective of this tender is to procure compliant, high-quality medical scrubs and wrap-over dresses for Harry Gwala Regional Hospital. The procurement aims to supply durable personal protective equipment (PPE) and nursing attire that meet strict clinical hygiene, safety, and durability standards, while ensuring value for money and alignment with provincial preferential procurement policies.

Scope

The contract covers a once-off supply of goods delivered directly to Harry Gwala Regional Hospital. The scope includes:

• Maroon Fluid-Repellent Scrubs: 110 units across sizes small to xxx-large.
• Scrub Wrap-Over Dresses: 50 units across sizes extra-large to 3xl.

Quotations must remain valid for ninety days. All items must be new, unused, current models, and possess a minimum remaining shelf life of six months upon delivery. The purchaser reserves the right to accept or reject any quote, and delivery costs must be fully inclusive in the quoted price.

Technical Requirements

Bidders must supply items that strictly adhere to the following specifications:

• Fluid-Repellent Scrubs: Must be maroon, fluid-repellent, anti-microbial, and feature a top pocket plus back and front bottom pockets.
• Wrap-Over Dresses: Must have an overlap wrap front, knee-length fit, short sleeves, adjustable side or back waist ties, two large side-front patch pockets, and a standard 1.5cm seam allowance. Material must be a blend or 100% polyester.
• All goods must comply with relevant South African National Standards (SANS/SABS) where applicable.
• Packing must prevent damage during transit and account for remote handling limitations.
• Expired, second-hand, or non-compliant products will be automatically rejected.
• Successful bidders may be required to submit physical samples for final objective evaluation.

Skills Requirements

No formal professional certifications are mandated, but suppliers must demonstrate the following operational and administrative capabilities:

• Proven supply chain capacity to source or manufacture medical-grade apparel meeting anti-microbial and fluid-repellent standards.
• Logistical competence to ensure secure packaging, timely delivery to the designated hospital site, and management of warranty claims or replacements.
• Administrative proficiency in completing mandatory returnable documents, including Central Suppliers Database (CSD) verification, SARS PIN validation, and submission of BBBEE/gender ownership affidavits.
• Familiarity with public sector contracting obligations, including adherence to the General Conditions of Contract, penalty clauses for delayed performance, and invoice processing requirements.
• Ability to withstand sample scrutiny and provide verifiable proof of compliance without breaching commercial confidentiality.

Notes on Unusual or Complicated Terms

80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific socio-economic goals. Full points are awarded exclusively to companies at least 51% owned by black women.

Cover-Quoting Prohibition: Multiple entities linked to the same bidder submitting quotes for this tender is strictly forbidden. Violation results in immediate disqualification and potential exclusion from public procurement for up to ten years.

Sample Submission Stage: Physical samples are not required upfront but will be requested via email from the top three scoring bidders after initial evaluation. Failure to submit compliant samples when requested will result in rejection.