Objectives

The primary objective of this tender is to secure competitive quotations for the supply and delivery of essential landscaping, groundskeeping, and maintenance equipment and consumables to Uslc, operating under the Ugu District Municipality.

Scope of Supply

The municipality requires the following items to be supplied and delivered:

• Two (2) Stihl FS450 brush cutters or approved equivalents
• Two (2) Stihl leaf blowers or approved equivalents
• One (1) Protea 750R walk-behind lawnmower
• One (1) fine drive belt compatible with the Protea 750R lawnmower
• One (1) ten-litre container of two-stroke engine oil
• One (1) Stihl 04 brush cutter head (compatible with FS450 models)
• One hundred metres (100m) of heavy-duty nylon trimmer line
• Two (2) sets of MF 248 Amazon blades
• Two (2) replacement cutting blades for Stihl FS450 brush cutters or approved equivalents

Technical Requirements

Bidders must provide new, commercially available equipment that meets or exceeds the specified manufacturer standards. All items must be delivered within the timeframe indicated upon formal order placement. Quotations must remain legally binding for thirty (30) days from the closing date. Submissions must strictly follow municipal formatting protocols, including the use of official bidding templates, proper sealing, clear endorsement with the reference number (REQ26828), and physical deposition before the stipulated deadline. Unit prices must be quoted excluding value-added tax, which will be applied at the statutory rate of fifteen percent (15%).

Skills & Compliance Requirements

No specialized engineering or technical certifications are mandated. Bidders must demonstrate standard commercial supply capabilities alongside strict administrative and regulatory compliance:

• Active Tax Compliance Status (TCS) PIN or certificate issued by SARS
• Valid Central Supplier Database (CSD) registration number
• Completion of all mandatory Municipal Bidding Documents (MBD1, MBD4, MBD6.1, MBD8, MBD9)
• Proof of legal entity registration and authorized signatory mandate
• Sworn affidavit confirming no directors, trustees, or major shareholders hold public sector employment
• Certificate of Independent Bid Determination affirming absence of collusive or anti-competitive practices
• Supporting documentation for ownership structure and socio-economic classification claims

Key Procurement Terms & Evaluation Criteria

80/20 Preferential Point System: Evaluations utilize a weighted scoring model where eighty percent (80) of the total points are allocated to price competitiveness and twenty percent (20) to designated socio-economic transformation goals. This framework complies with the Preferential Procurement Policy Framework Act (PPPFA) and its 2022 Regulations.

Specific Goals Allocation:

• Ownership (60% weight / 12 points): Points granted based on verified black people ownership percentages, requiring sworn affidavits.
• Reconstruction & Development Programme (30% weight / 6 points): Points for documented commitments to national development initiatives.
• Other Specific Goals (10% weight / 2 points): Points for advancing youth, women, persons with disabilities, or local rural/urban enterprise participation.

General Conditions of Contract (GCC): The awarded agreement will be bound by standard municipal GCC terms, which dictate delivery protocols, warranty obligations, payment cycles, performance guarantees, and dispute resolution mechanisms. Bidders are expected to familiarize themselves with these terms prior to quotation submission.

Municipal Discretion: The municipality retains full discretion to accept or reject any quotation, award partial contracts, split orders among multiple suppliers, or cancel the procurement process entirely without obligation to provide justification.