Tender Summary

Objectives

The primary objective is to procure a reliable, compliant supplier for a one-off provision of industrial-grade yellow plastic bags intended for healthcare facility operations at Ngwelezana Hospital. The procurement seeks to ensure cost-effective acquisition, strict adherence to provincial health department supply chain policies, and timely delivery of goods that meet precise dimensional and material specifications.

Scope

The contract encompasses the supply, packaging, and delivery of 20,000 yellow plastic bags to Ngwelezana Hospital. This is a once-off agreement with a quotation validity period of 90 days. Successful bidders must complete full delivery within 15 working days (three weeks) of contract award. The scope includes end-to-end logistics, quality assurance, and mandatory sample submission prior to or on the closing date for technical verification. Non-compliance with delivery timelines or sample requirements results in automatic disqualification.

Technical Requirements

• Dimensions: 760 mm × 970 mm
• Thickness: 100 microns
• Colour: Yellow
• Capacity: 90 litres
• Condition: New, unused, and free from manufacturing defects
• Shelf Life: Supplied items must retain a minimum of six months' validity upon delivery
• Packaging: Must protect against damage, moisture, and temperature fluctuations during transit
• Compliance: Must strictly align with the attached specification document and relevant South African National Standards (SANS/SABS) where applicable
• Samples: Physical samples are mandatory for evaluation; failure to submit results in immediate rejection

Skills & Capability Requirements

No formal professional certifications are mandated, but bidders must demonstrate proven operational capacity in the manufacturing, sourcing, or bulk distribution of commercial plastic packaging. Suppliers require robust logistical planning capabilities to guarantee fulfillment of a 20,000-unit order within the strict 15-working-day delivery window. Additionally, bidders must exhibit strong administrative proficiency in public sector procurement compliance, including active Central Supplier Database (CSD) registration, valid tax clearance status, and accurate completion of standard bidding declaration forms. Financial stability and direct supply chain control (without reliance on unvetted subcontractors) are essential to mitigate delivery and quality risks.

Key Terms & Unusual Conditions

• 80/20 Preference Point System: Evaluation uses a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to designated transformation goals. Full points are awarded exclusively to enterprises that are 100% owned by Black Africans, supported by CIPC ownership documentation.
• Performance Security: Awarded contractors must provide a financial guarantee (e.g., irrevocable bank guarantee or certified cheque) within 30 days of contract notification to safeguard against non-performance.
• Delay Penalties: Late deliveries trigger financial deductions calculated daily using the prevailing prime interest rate, escalating to potential contract termination and supplier blacklisting.
• Cover-Quoting Prohibition: Submitting multiple quotations through affiliated, shared, or overlapping entities is classified as fraudulent cover-quoting. Violations lead to immediate disqualification, possible ten-year public sector bans, and criminal referral.
• Warranty & Inspection Rights: A 12-month warranty covers defects in material or workmanship. The purchaser reserves the right to inspect supplier premises and conduct independent testing, with all associated costs borne by the supplier if non-compliance is confirmed.