Objectives

The primary objective is to service and repair one air-conditioning split unit at Injabulo Clinic to ensure optimal indoor air circulation, adequate ventilation, and reliable climate control for patients and staff.

Scope of Work

The contract encompasses the complete servicing, inspection, and repair of a single split-unit air conditioner. Key deliverables include:

• Inspecting the unit for undue noise and vibration
• Cleaning filter media, evaporator coils, and condenser coils
• Verifying thermostat and selector switch operation across all modes
• Conducting refrigeration leak tests and checking pipe insulation
• Ensuring condensate drains are clear and all safety protocols are met
• Submitting a pre-commencement work programme and attending a mandatory kick-off meeting
• Providing a comprehensive safety file and daily site registers
• Delivering post-service reports to the Maintenance Department chief artisan

Work must be executed within one week of contract award. A minimum six-month guarantee applies to all repairs and supplied materials, while newly installed equipment carries a twelve-month warranty. The department retains the right to perform emergency repairs at the contractor's expense if response times are not met.

Technical Requirements

• All work must comply with the Occupational Health and Safety Act 85 of 1993 and the Department of Health's standard specifications for air-conditioning servicing.
• Materials, components, and fittings must be new, unused, and of the latest manufacturer pattern. SABS-approved items are preferred.
• Pricing must remain firm for ninety days and must be fully inclusive of labour, transport, overheads, profit, and applicable taxes.
• The contractor is responsible for commissioning, testing, and handing over the unit in fully functional condition, with final testing conducted in the presence of maintenance personnel.
• Failure to meet delivery or performance timelines incurs a penalty of 0.04% per day.

Skills and Certification Requirements

Bidders must submit mandatory documentation proving technical competence and regulatory compliance. Required credentials include:

• CIDB Grading of 1ME or higher
• Valid air-conditioning or refrigeration trade test certificate
• SARACCA certification/membership
• Technician SQCC Gas Card
• Proof of prior experience via a completed air-conditioning project order and completion certificate

All field personnel must be skilled tradespeople operating under the direct supervision of a competent site representative authorised to receive and implement instructions on behalf of the contractor.

Explanation of Unusual Terms

• CIDB Grading 1ME: A Construction Industry Development Board classification indicating a contractor's registered capability to execute small-scale mechanical and electrical projects.
• SARACCA: Certification from the South African Refrigeration and Air Conditioning Contractors Association, verifying adherence to national industry standards, ethical practices, and technical competency.
• SQCC Gas Card: A competency credential issued by the Skills Quality Certification Council, confirming that technicians are formally trained and certified to safely handle, recover, and recharge refrigerant gases in compliance with environmental and safety regulations.
• 80/20 Preference System: A government procurement framework where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated to specific socio-economic goals, such as prioritising enterprises registered within the Mkhambathini Municipality.