Objectives

The primary objective is to supply, install, and commission air-conditioning systems across designated new office spaces at the National Institute for Communicable Diseases (NICD) Sandringham campus, ensuring full operational readiness and formal handover to the client.

Scope of Work

• Supply and install twelve (12) x 24,000 Btu mid-wall split air-conditioning units and three (3) x 18,000 Btu mid-wall non-split units, providing both heating and cooling.
• Execute all associated infrastructure works, including electrical cabling from the distribution board, copper piping between indoor and outdoor units, core drilling, and provision of isolators.
• Establish new dedicated power connections from circuit breakers in the main distribution board.
• Develop and implement a site-specific safety management plan.
• Coordinate phased execution to accommodate the facility’s ongoing hospital and laboratory operations, ensuring zero disruption to sensitive electronic equipment and active operating theatres.

Technical Requirements

• All air-conditioning units must be non-inverter type, meeting exact BTU specifications.
• Electrical installations must comply with SANS10142 standards using SABS-approved components.
• Work must be performed in strict coordination with site management, avoiding vibration-sensitive periods and securing written consent before interfering with theatre or lab infrastructure.
• A 12-month guarantee and maintenance period applies from practical completion, with a 5% retention amount withheld for three months to cover defect rectification.
• Delay penalties apply at 1% of the total contract value per calendar day.
• Bidders must hold valid CIDB Grade 1ME registration and COIDA clearance.
• Quotations must be fixed-price, all-inclusive (labour, materials, consumables, supervision, taxes, and overheads), excluding VAT.

Skills Requirements

• Valid CIDB Grade 1ME contractor registration.
• Two certified refrigeration technicians holding trade test certificates and a minimum of three years’ relevant field experience.
• One licensed electrical artisan/wireman with a minimum of three years’ experience.
• Detailed CVs for all key personnel, demonstrating competency and regulatory affiliation.
• At least three verifiable reference letters or completion certificates for similar projects valued at R200,000 or more, completed within the past five years.
• Full compliance with the Occupational Health and Safety Act, supported by a documented safety management plan.
• Valid tax compliance status (SARS PIN or certificate) and compliant B-BBEE documentation.

Explanation of Unusual or Complicated Terms

• Non-inverter Type: Refers to traditional air-conditioning compressors that cycle on and off at full capacity rather than modulating speed. This specification is commonly mandated in institutional environments for simplified maintenance, lower upfront costs, and proven durability.
• CIDB Grade 1ME: A Construction Industry Development Board classification for mechanical engineering contractors, authorising them to execute contracts up to R0.5 million.
• COIDA Registration: Mandatory workplace injury insurance under the Compensation for Occupational Injuries and Diseases Act, required to legally cover employee injuries or illnesses incurred during project execution.
• 80/20 Preference Point System: A public procurement evaluation model where 80 points are awarded for competitive pricing and 20 points are allocated to Broad-Based Black Economic Empowerment (B-BBEE) socio-economic goals.
• Retention Period: A standard contractual clause where 5% of the final payment is withheld for three months post-completion to financially secure the contractor against latent defects requiring repair.